Strategic Meetings & Events Director

PCMA; Rockville (MD); On-site; USD 90,000 - 130,000; Full time

Job summary

The MCAA seeks an Associate Director, Meeting & Events to plan, coordinate, and execute meetings, conferences, and educational programs for our members. This role ensures exceptional service, operational excellence, and financial accountability in every event.

The ideal candidate is organized, proactive, and able to manage multiple priorities, communicate clearly, and build strong relationships with members, partners, and colleagues. Domestic travel may be required.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant professional experience.
• Minimum of five years of progressively responsible experience in meeting, conference, or event planning.
• Experience managing multiple meetings or conferences simultaneously.
• Experience preparing and distributing RFPs, evaluating venue proposals, and negotiating hotel and event contracts.
• Experience developing event budgets, monitoring expenditures, reconciling invoices, and managing vendor payments.
• Strong organizational skills and the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently, exercise sound judgment, and take ownership of assigned responsibilities.
• Exceptional customer service skills and the ability to establish positive working relationships with a variety of stakeholders.
• Proficiency in Microsoft 365 applications, including Excel, Word, Outlook, Teams, and PowerPoint.
• Ability and willingness to travel regularly and work evenings or weekends as required by event schedules.

Responsibilities

• Manage meetings, conferences, and educational programs from planning to on-site execution and post-event reconciliation.
• Develop and communicate comprehensive event specifications, including meeting room configurations, food and beverage, audiovisual requirements, transportation, and other logistical arrangements.
• Coordinate with hotels, venues, and service providers to ensure the accurate and timely delivery of event requirements.
• Oversee on-site event operations, including vendor coordination, room setups, attendee services, and the resolution of logistical challenges.
• Maintain organized event timelines, planning documents, and operational records to ensure continuity throughout the planning process.

Skills

Organizational skills

Communication skills

Ownership & accountability

Travel readiness

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365 (Excel, Word, Outlook, Teams, PowerPoint)

Job description

The MCAA seeks an Associate Director, Meeting & Events to plan, coordinate, and execute meetings, conferences, and educational programs for our members. This role ensures exceptional service, operational excellence, and financial accountability in every event.

The ideal candidate is organized, proactive, and able to manage multiple priorities, communicate clearly, and build strong relationships with members, partners, and colleagues. Domestic travel may be required.