Senior Sponsorship & Conferences Specialist – Hybrid

The Managed Funds Association; New York (NY); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Hybrid in-office Tue-Thu

Lunch on Thursdays

Office snacks

LinkedIn Learning

Annual offsite events

PTO 22 days

Job summary

Managed Funds Association (MFA) is seeking a Senior Associate, Sponsorship & Conferences to support the planning and execution of MFA’s conference portfolio. The role handles registration, attendee engagement, vendor coordination, and onsite execution, ensuring data integrity and a high-quality attendee experience.

The ideal candidate has a bachelor’s degree and 4+ years in events or related fields, with experience in registration systems and CRM platforms, plus strong organization and

Qualifications

• Bachelor’s degree preferred in hospitality, marketing, communications, business, or related field.
• 4+ years of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred.
• Experience supporting event programming and working with event registration systems and CRM platforms
• Strong understanding of the financial services ecosystem is a plus
• Excellent organizational, time management, and multitasking skills with strong attention to detail
• Strong interpersonal, client service, and communication skills (written and verbal)
• Proactive, solutions-oriented mindset and high level of professionalism and accountability
• Collaborative team player that values being a good teammate, communicator, and partner to MFA members
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite and familiarity with digital channels
• Occasional domestic travel is required.

Responsibilities

• Support end-to-end execution of conferences, including pre-event planning and onsite management
• Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
• Assist with logistics for sponsor benefits at conferences—including print and digital collateral, marketing materials, and activations—and support the conference team in executing onsite and digital sponsorship deliverables
• Maintain accurate conference and attendee data across systems
• Pull and analyze reports (registration, committee/forum participation, attendee lists)
• Manage CLE requirements related to conference programming: collateral collection, submissions and deployment
• Collaborate with Association leadership on membership initiatives and outreach tied to conferences
• Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
• Support programming team with member research call scheduling and set up
• Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs
• Coordinate with design and digital vendors to produce promotional materials and collateral
• Sourcing and management of event vendors, including coordination of timelines and deliverables
• Assist in managing event logistics, production schedules, and execution
• Support accounts receivable (AR) related to conference registration and overall budget tracking
• Perform other duties as assigned

Skills

Event planning

CRM platforms

Registration systems

Vendor management

Budgeting

Communication

Organization

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Managed Funds Association (MFA) is seeking a Senior Associate, Sponsorship & Conferences to support the planning and execution of MFA’s conference portfolio. The role handles registration, attendee engagement, vendor coordination, and onsite execution, ensuring data integrity and a high-quality attendee experience.

The ideal candidate has a bachelor’s degree and 4+ years in events or related fields, with experience in registration systems and CRM platforms, plus strong organization and