Meetings Manager

Aasa,-the-School-Superintendents-Association; Alexandria (VA); Remote; USD 70,000 - 100,000; Full time

Job summary

AASA, The School Superintendents Association seeks a seasoned Meetings Manager to plan and execute a portfolio of meetings and awards programs, supporting the National Conference on Education. The role requires strong organizational skills, cross-team coordination, and a commitment to delivering high-quality experiences for members, leaders, and partners.

The position is primarily remote with periodic in-person work at headquarters and travel across locations; candidates should be able to manage

Qualifications

• Bachelor’s degree in hospitality management, event management, business administration, communications, or related field.
• Minimum four years of experience in meeting planning or event logistics.
• Experience coordinating meeting space, catering, speaker logistics, and hotel arrangements.
• CMP or other meeting planning certification is a plus.

Responsibilities

• Own end-to-end logistics for assigned AASA meetings, including venue, F&B, AV, hotels, speakers, and on-site execution.
• Manage assigned components of the National Conference on Education, including proposal processes and speaker logistics.
• Oversee assigned awards programs, coordinating nominations, committee review, leadership materials, communications, and on-site recognition.
• Develop timelines, run-of-show documents, and planning tools to keep meetings and events on track.
• Manage vendors, service providers, budgets, and expenses for assigned meetings and programs.
• Coordinate across internal teams, volunteers, leadership, and external partners to resolve dependencies and ensure deadlines are met.
• Provide guidance and support to Meeting Planners and Coordinators and help maintain consistent meeting standards and processes.

Skills

Project management

Attention to detail

Communication skills

Multitasking

Collaboration

Problem solving

Education

Bachelor’s degree in hospitality management or related field

Job description

Description

Meetings Manager

AASA, The School Superintendents Association is seeking an experienced and highly organized Meetings Manager to join our team. The Meetings Manager will lead the planning and execution of a portfolio of AASA meetings and awards programs while supporting key components of the National Conference on Education. This role is ideal for a meeting professional who can manage complex logistics, coordinate across teams, and deliver a high-quality experience for members, leaders, and partners.

What You’ll Do

• Own end-to-end logistics for assigned AASA meetings, including meeting space, food and beverage, audiovisual needs, hotel arrangements, speaker management, and on-site execution.
• Manage assigned components of the National Conference on Education, including proposal processes and speaker logistics.
• Oversee assigned awards programs, coordinating nominations, committee review, leadership materials, communications, and on-site recognition.
• Develop timelines, run-of-show documents, and planning tools to keep meetings and events on track.
• Manage vendors, service providers, budgets, and expenses for assigned meetings and programs.
• Coordinate across internal teams, volunteers, leadership, and external partners to resolve dependencies and ensure deadlines are met.
• Provide guidance and support to Meeting Planners and Coordinators and help maintain consistent meeting standards and processes.

Work Environment & Travel

AASA is a primarily remote organization, with periodic in-person work at AASA headquarters and meeting locations. Frequent travel is required and may include overnight stays, weekends, extended hours, and travel across multiple time zones.

If you are a collaborative meeting professional who enjoys managing details, solving problems, and creating well-executed experiences, we encourage you to apply.

AASA, The School Superintendents Association is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Requirements

What You Bring

• Bachelor’s degree in hospitality management, event management, business administration, communications, nonprofit management, or a related field; equivalent education and relevant experience may be considered.
• At least four years of professional experience in meeting planning, conference logistics, hotel operations, event management, or a related field.
• Experience coordinating meeting space, catering, speaker logistics, hotel arrangements, and vendor services.
• Strong project management, organization, and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication skills and the ability to work effectively with senior leaders, volunteers, vendors, and colleagues.
• Experience with association events, governance meetings, or awards programs is preferred.
• CMP or other meeting planning certification is a plus.