Strategic Board Meeting & Events Planner

Captive-Resource; Itasca (IL); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Captive-Resource is seeking a Meeting Planner to support comprehensive meeting and event planning. The role involves daily coordination of board meetings and workshops, managing program details from site selection to execution, and ensuring seamless attendee experiences.

The ideal candidate will have a Bachelor’s degree with 3+ years in Event Planning or related fields, strong vendor and budgeting skills, and the ability to travel about 15–20 times per year.

Qualifications

• Bachelor’s Degree or equivalency in a related discipline and 3+ years of experience in Event Planning or similar.
• Experience in meeting, hospitality or service industry.
• Willingness to travel ~15–20 times per year.

Responsibilities

• Daily meeting and event planning, coordinating board meetings and workshops, handling all program details.
• Coordinate attendee registration, materials, and execution of the program.
• Research sites, arrange off-site venues, manage hotel contracts through fruition of the program.
• Communicate with authorities, airlines, and hotels to ensure legal and compliant meetings travel.

Skills

Event planning

Vendor relationships

Budgeting

Communication

Travel coordination

Team collaboration

Negotiation

Microsoft Office

Attention to detail

Problem solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Event management software

Job description

Captive-Resource is seeking a Meeting Planner to support comprehensive meeting and event planning. The role involves daily coordination of board meetings and workshops, managing program details from site selection to execution, and ensuring seamless attendee experiences.

The ideal candidate will have a Bachelor’s degree with 3+ years in Event Planning or related fields, strong vendor and budgeting skills, and the ability to travel about 15–20 times per year.