Strategic Meeting & Events Planner

Captive Resources, LLC; Itasca (IL); On-site; USD 55,000 - 70,000; Full time

Job summary

Captive Resources, LLC is seeking a Meeting Planner to support meeting and event planning, coordinate board meetings and workshops, and oversee program details from venue selection to attendee materials.

The role requires a Bachelor's degree and at least three years in event planning or hospitality, with strong vendor relationships and excellent communication. Travel up to 15–20 trips annually is expected.

Qualifications

• Bachelor’s degree or equivalent in a related discipline.
• At least three years of experience in Event Planning or similar vocation.
• Experience in meeting, hospitality or service industry.

Responsibilities

• Daily meeting and event planning; coordinate board meetings and workshops; manage program details such as venues, registrations, and materials.
• Stay informed on Travel Industry and Government regulations; coordinate with authorities and airlines to ensure legal compliance and smooth travel.
• Negotiate contracts, review RFPs, and draft proposals for future sites.
• Site inspections and managing billing/attrition in collaboration with hotels and travel vendors.
• Develop function sheets, schedules, and board books; prepare brochures; monitor room blocks and counts.

Skills

Team attitude

Independent worker

Interpersonal skills

Maturity

Vendor relationships

Negotiation

Communication

Organization & planning

Analytical problem solving

Customer orientation

Company values

Budgeting

Microsoft Word

Microsoft Excel

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Captive Resources, LLC is seeking a Meeting Planner to support meeting and event planning, coordinate board meetings and workshops, and oversee program details from venue selection to attendee materials.

The role requires a Bachelor's degree and at least three years in event planning or hospitality, with strong vendor relationships and excellent communication. Travel up to 15–20 trips annually is expected.