Senior Events Planner & Logistics Lead

Cvent; Tysons (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

Cvent is seeking a Meeting & Event Senior Associate Planner to orchestrate internal and external company events, conferences, and meetings. The role requires managing high volumes of concurrent projects with hospitality‑first execution and strong stakeholder relationships.

You will leverage AI tools to streamline processes while maintaining high standards and compliance. The ideal candidate has a bachelor’s degree, 3–5 years of hands‑on event experience, and excellent communication skills.

Qualifications

• Bachelor’s degree required.
• 3-5 years of current relevant meeting and event execution experience.
• Experience with project management and cross team coordination across levels, geographies, and culture.
• Ability to work on multiple projects and events simultaneously.
• Excellent written and verbal communication skills.
• Self-motivated able to work alone and as a team player with a hands-on attitude.
• Food & Beverage experience a must.
• Sourcing and supplier coordination experience a must.
• Experience with sponsorships/partnerships is a bonus.
• Experience planning tradeshows is helpful.
• Contract execution & negotiation skills a plus.
• AI knowledge and use a plus.
• Proficient in Microsoft Office suite.
• Experience with Cvent tools and Salesforce is a plus.

Responsibilities

• Plan and Execute Cvent Events Annually.
• Coordinate and execute internal and external company events with oversight.
• Perform all event logistics including specifications, food & beverage, A/V, décor, room blocks, and housing.
• Leverage AI tools to streamline planning workflows and improve decision-making.
• Implement project work plans, staff timelines, milestones, and cross-team coordination.
• Regularly facilitate alignment meetings across personnel supporting event activities.
• Develop and maintain event and conference spend tracking.
• Source venues and vendors using RFPs and maintain relationships post-contract.
• Oversee event technology logistics including registrations, attendee reporting, onsite staffing, and evaluations.
• Manage visa processes and spend reconciliation.

Skills

Project management

Cross-team coordination

Excellent communication

Multi-project handling

Attention to detail under deadlines

Education

Bachelor’s degree

Tools

Cvent Event Management

Cvent Virtual & Sourcing Solutions

MS Office Suite

Zoom

Slack

Workday

Concur

Salesforce

Job description

Cvent is seeking a Meeting & Event Senior Associate Planner to orchestrate internal and external company events, conferences, and meetings. The role requires managing high volumes of concurrent projects with hospitality‑first execution and strong stakeholder relationships.

You will leverage AI tools to streamline processes while maintaining high standards and compliance. The ideal candidate has a bachelor’s degree, 3–5 years of hands‑on event experience, and excellent communication skills.