Strategic Marketing, Proposals & Admin Coordinator

National Engineering & Architectural Services Inc.; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

National Engineering & Architectural Services, Inc. (NEAS) is seeking an organized, detail-oriented Marketing & Proposal / Administrative Coordinator for our Columbus office. You will support RFQ/RFP responses, assemble materials, and coordinate marketing and qualification activities to keep projects moving.

The role emphasizes teamwork with project managers, managing deadlines, and maintaining files. A bachelor’s degree or equivalent experience is preferred, with strong communication and MS

Qualifications

• Bachelor's degree or equivalent professional experience.
• Experience preparing proposals, statements of qualifications, or marketing materials is a strong plus.
• Experience with ODOT prequalifications or similar public-sector qualification processes is desirable.

Responsibilities

• Coordinate and prepare responses to RFQs, RFPs, and other solicitations.
• Assemble proposal materials: resumes, project descriptions, staff qualifications, org charts, and other information.
• Work with project managers and senior staff to gather information for proposals.
• Maintain proposal templates, boilerplate information, resumes, and marketing resources.
• Assist with presentations, brochures, statements of qualifications, and marketing materials.
• Coordinate participation in conferences, trade shows, and the Transportation Expo.
• Maintain and organize company marketing information and files.
• Coordinate and maintain NEAS firm prequalifications with ODOT and others.
• Track expiration dates and renewal requirements for qualifications and certifications.
• Collect information from employees for renewals and submissions.
• Maintain electronic records and tracking systems to ensure deadlines are met.
• Provide front-office support and travel arrangements for field personnel.
• Assist with general office administration and special projects.

Skills

Highly organized

Self-starter

Communication skills

Multitasking

Independence

Discretion

MS Office Suite

Learning agility

Professional demeanor

Education

Bachelor's degree in business, marketing, communications, English, or related field

Equivalent professional experience considered

Tools

Ajera

Job description

National Engineering & Architectural Services, Inc. (NEAS) is seeking an organized, detail-oriented Marketing & Proposal / Administrative Coordinator for our Columbus office. You will support RFQ/RFP responses, assemble materials, and coordinate marketing and qualification activities to keep projects moving.

The role emphasizes teamwork with project managers, managing deadlines, and maintaining files. A bachelor’s degree or equivalent experience is preferred, with strong communication and MS