Marketing Proposal Manager

Neel-Schaffer, Inc.; South Carolina; Hybrid; USD 85,000 - 120,000; Full time

Job summary

Neel-Schaffer, Inc. is seeking a Marketing Proposal Manager to lead proposal development and business development across our nine-state footprint. You will craft compelling proposals and client communications, and manage the full proposal lifecycle with our Pursuit and Business Development teams.

The ideal candidate has 5+ years in proposal or marketing roles within the AEC industry, exceptional writing and editing skills, and strong InDesign and Office proficiency; CPSM is preferred.

Qualifications

• Bachelor’s degree in Marketing or related field.
• Five+ years of proposal/marketing/business development experience in the AEC industry.
• Proven success leading complex proposals from strategy through submission.
• Exceptional writing, editing, and proofreading skills.
• Proficiency in Adobe Creative Suite (InDesign) and Microsoft Office.
• CPSM preferred; willingness to obtain CPSM with company support.

Responsibilities

• Craft Winning Proposals: Create, review, proofread, and edit responses to RFPs, RFQs, presentations, and other marketing materials.
• Collaborate & Coordinate: Work closely with technical staff and manage the proposal process from beginning to end.
• Client Research: Research prospective clients and projects to develop winning strategies.
• Design & Develop: Conceptualize graphics and maintain InDesign templates.
• Events/Conferences: Develop event marketing strategies and manage resources.
• Database Management: Keep marketing materials and project database up-to-date.

Skills

Proposal Management

Marketing Strategy

Editing & Proofreading

Leadership

Project Management

Written Communication

Adobe InDesign

MS Office

CRM systems

Education

Bachelor’s degree in Marketing/Communications

Tools

Adobe InDesign

OpenAsset

SharePoint

CRM systems

Job description

Marketing Proposal Manager at Neel-Schaffer, an ENR Top 200 Design firm seeking applications to support proposal development and business development across our nine-state footprint. Flexible on location.

What You’ll Do

At the heart of our efforts to win new projects and grow our business, you’ll craft compelling proposals, documents, and company communications that showcase our expertise and set us apart. You’ll manage the entire proposal process from start to finish, working closely with our Business Development and Pursuit Managers to understand client needs and create winning strategies.

Key Responsibilities

• Craft Winning Proposals: Create, review, proofread, and edit responses to RFPs, RFQs, presentations, and other marketing materials.
• Collaborate & Coordinate: Work closely with technical staff and manage the proposal process from beginning to end, coordinating all team resources needed to win projects.
• Client Research: Dive deep into research on prospective clients and projects to develop strategies to win new business.
• Design & Develop: Conceptualize and integrate graphics that bring our proposals to life, and maintain our Adobe InDesign templates.
• Events/Conferences: Develop event-specific marketing strategies and manage Neel-Schaffer resources to ensure conference marketing goals are met.
• Database Management: Keep our marketing materials and project database up-to-date and ready to impress.

Why You’ll Love It Here

• Creative Freedom: Opportunity to innovate and suggest new methods to enhance our proposal process.
• Team Collaboration: Work with passionate professionals across our offices and project partners towards a common goal.
• Impactful Work: Contributions directly influence our ability to win new projects that impact the communities where we live and work.

What You Bring to the Table

Education and/or Experience

• Bachelor’s degree in Marketing, Journalism, Public Relations, English, Communications, or a related field.
• Five or more years of proposal, marketing, or business development experience in the AEC industry.
• Demonstrated success leading complex proposals and qualifications from strategy development through final submission. Southeast DOT experience a plus.
• Exceptional writing, editing, and proofreading skills, with the ability to develop persuasive, client-focused proposals and coach others in producing high-quality content.
• Strong understanding of proposal strategy, compliance requirements, and pursuit best practices, with the ability to identify client priorities and develop winning approaches.
• Proven ability to lead proposal teams, facilitate collaboration across technical and marketing staff, and manage multiple high-priority pursuits simultaneously.
• Proficiency in Adobe Creative Suite (primarily InDesign) and Microsoft Office (Outlook, Word, Excel, and PowerPoint). Experience with OpenAsset, Microsoft SharePoint, and CRM systems is a plus.
• Excellent communication, organization, and project management skills, with the ability to make sound decisions, solve problems, and perform well under pressure.
• Strong attention to detail and a commitment to delivering polished, accurate, and high-quality client deliverables.
• Self‑motivated leader who takes ownership of pursuits, mentors junior marketing staff, and contributes to the continuous improvement of proposal processes and best practices.
• CPSM certification is preferred. Candidates who are not currently certified should have the desire and ability to obtain the Certified Professional Services Marketer (CPSM) credential with company support.

Ready to Make an Impact? If you’re ready to take your proposal management skills to the next level and be part of a team that values creativity, collaboration, and success, apply today!

Equal Opportunity Employer