Strategic Legislative Assistant - Scheduling & Constituents

Illinois Senate Republican Caucus; Springfield (IL); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

SERS

Health Savings Account (HSA)

Deferred compensation

Job summary

Illinois Senate Republican Caucus is seeking an organized staff assistant to support the senator in Springfield. The role includes calendar coordination, meeting setup, correspondence, and liaison work with caucus staff and agencies.

The position involves handling constituent inquiries, drafting documents, and assisting with casework and travel between district offices and the Capitol.

Qualifications

• Detail-oriented professional with strong organizational skills.
• Familiarity with Microsoft Word, Excel, and PowerPoint.
• Proven team player with the ability to work with others.
• Knack for customer service and independent troubleshooting.
• Good communicator – both verbal and written.

Responsibilities

• Coordinate and maintain the senator’s calendar throughout the legislative session, setting up meetings, tracking committee hearings, and scheduling appointments.
• Track and maintain the senator’s legislation and other legislative and constituent records.
• Schedule and prep the senator for meetings with constituents, agency officials, and other stakeholders.
• Serve as a liaison between the senator and caucus staff, state agencies, and other stakeholders.
• Work with other caucus staff to ensure the senator receives seamless staff support.
• Prepare resolutions, certificates, and other constituent materials for the senator.
• Answer phones, letters, and emails on behalf of the senator’s office, drafting correspondence, thankyou notes, and other written materials on behalf of the senator.
• Welcome visitors and constituents to the senator’s office, arranging tours, meetings, etc.
• Assist with constituent casework as directed by the senator’s district office utilizing the caucus’
• Potential for travel to/from the District Office and Springfield

Skills

Detail-oriented

MS Word

MS Excel

PowerPoint

Team player

Customer service

Written and verbal communication

Tools

MS Office

Job description

Illinois Senate Republican Caucus is seeking an organized staff assistant to support the senator in Springfield. The role includes calendar coordination, meeting setup, correspondence, and liaison work with caucus staff and agencies.

The position involves handling constituent inquiries, drafting documents, and assisting with casework and travel between district offices and the Capitol.