Capitol Legislative Operations Specialist

Illinois House of Representatives; Springfield (IL); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

State Employees’ Retirement System

Health savings account option

Deferred compensation

Vacation days

Sick leave

Personal days

Job summary

Illinois House of Representatives is seeking an Operations Assistant to support daily administrative operations of the Legislative Unit, ensuring an efficient and professional office environment.

The role coordinates office systems, scheduling, supplies, onboarding, travel documentation, and hospitality needs while handling staff administrative processes. The position reports to the Director or Senior Operations & Organization Development Manager and involves varied duties as needed.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office and GSuite.
• Strong interpersonal and organizational skills.
• Excellent verbal and written communication.
• One year experience in the General Assembly preferred.
• One year experience in an administrative assistant or office manager role.

Responsibilities

• Manage day-to-day administrative operations of the Legislative Unit to keep an organized, efficient office environment.
• Coordinate conference room reservations, maintenance requests, and office supplies.
• Maintain staff directories and administrative records.
• Coordinate onboarding and offboarding for staff and interns.
• Track time-off, maintain the unit calendar, and support the sign-in/out system.
• Distribute committee postings, memoranda, and unit communications.
• Maintain committee tracking lists in gov databases.
• Serve as the primary contact for travel vouchers and reimbursements.
• Provide general administrative support: document prep, copying, scanning, and deliveries.
• Coordinate meals and hospitality for the unit.
• Perform other duties and special projects as assigned by leadership.

Skills

Microsoft Office

GSuite

Interpersonal skills

Organizational skills

Verbal and written communication

General Assembly experience

Administrative/office management exp

Education

High school diploma

Job description

Illinois House of Representatives is seeking an Operations Assistant to support daily administrative operations of the Legislative Unit, ensuring an efficient and professional office environment.

The role coordinates office systems, scheduling, supplies, onboarding, travel documentation, and hospitality needs while handling staff administrative processes. The position reports to the Director or Senior Operations & Organization Development Manager and involves varied duties as needed.