Capitol Operations Specialist for the Legislative Unit

Illinois-House-of-Representative; Springfield (IL); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health, dental, vision, prescription,

Behavioral health and life insurance

State Employees’ Retirement System

Vacation, sick, and personal leave

Job summary

Illinois House of Representatives is seeking an Operations Assistant to support the daily administrative operations of the Legislative Unit in Springfield. You will coordinate office systems, scheduling, supplies, onboarding, travel documentation, and hospitality needs to keep the office running professionally and efficiently.

The role requires a high school degree, proficiency with Microsoft Office and GSuite, and strong interpersonal and organizational skills.

Qualifications

• High school degree or equivalent.
• Proficiency with Microsoft Office and GSuite.
• Strong interpersonal and organizational skills.
• Strong verbal and written communication skills.
• One year prior experience in the General Assembly preferred.
• One year prior experience in an administrative assistant or office manager role.

Responsibilities

• Manage day-to-day administrative operations of the Legislative Unit.
• Coordinate conference room reservations and office supplies.
• Maintain staff directories and administrative records.
• Oversee onboarding and offboarding of staff and interns.
• Track time-off and support the sign-in/out system.
• Distribute committee postings and unit communications.
• Maintain committee tracking lists in approved databases.
• Handle travel vouchers and reimbursements.
• Provide general administrative support and document preparation.
• Coordinate unit meals and hospitality needs.
• Perform other duties as assigned by leadership.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

High school degree or equivalent

Tools

Microsoft Office

GSuite

Job description

Illinois House of Representatives is seeking an Operations Assistant to support the daily administrative operations of the Legislative Unit in Springfield. You will coordinate office systems, scheduling, supplies, onboarding, travel documentation, and hospitality needs to keep the office running professionally and efficiently.

The role requires a high school degree, proficiency with Microsoft Office and GSuite, and strong interpersonal and organizational skills.