Capitol Legislative Operations Specialist

Illinois General Assembly; Springfield (IL); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement benefits

HSA option

Paid time off

Job summary

Illinois General Assembly is seeking an Operations Assistant to support the daily administrative operations of the Legislative Unit in Springfield. You will help ensure the office runs efficiently, professionally, and consistently by coordinating systems, communications, scheduling, supplies, onboarding, travel documentation, hospitality, and general operational support.

Responsibilities include managing day-to-day operations, coordinating room reservations, maintaining directories and records,

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office and GSuite.
• Strong interpersonal and organizational skills.
• Excellent verbal and written communication.
• One year prior experience in the General Assembly preferred.
• One year prior experience in an administrative assistant or office manager role.

Responsibilities

• Manage the day-to-day administrative operations of the Legislative Unit, ensuring an organized, efficient, and professional office environment.
• Coordinate conference room reservations, maintenance requests, work orders, office supplies, and other operational needs.
• Maintain staff directories, agency lists, contact information, and other administrative records and resources.
• Coordinate administrative aspects of onboarding and offboarding Legislative Unit staff and interns.
• Track approved staff time-off requests, maintain the Unit coverage calendar and Daily Digest, and provide administrative support for the office sign-in/out system.
• Distribute committee postings, staff-wide memoranda, and other Unit communications.
• Maintain committee tracking lists and information using gov and other approved databases.
• Serve as the primary administrative point of contact for travel vouchers and reimbursement requests, reviewing documentation for completeness and timely processing.
• Provide general administrative support, including document preparation and distribution, copying, scanning, deliveries within the Capitol Complex, and other office needs.
• Coordinate Unit meals and hospitality needs, particularly during events.
• Perform other duties and special projects as assigned by the Director or Senior Operations & Organizational Development Manager.

Skills

Interpersonal skills

Organizational skills

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Microsoft Office

GSuite

Job description

Illinois General Assembly is seeking an Operations Assistant to support the daily administrative operations of the Legislative Unit in Springfield. You will help ensure the office runs efficiently, professionally, and consistently by coordinating systems, communications, scheduling, supplies, onboarding, travel documentation, hospitality, and general operational support.

Responsibilities include managing day-to-day operations, coordinating room reservations, maintaining directories and records,