Strategic Legal Operations Coordinator

FUJIFILM; New York (NY); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401k

Paid Time Off

Job summary

FUJIFILM Holdings America Corporation is seeking an administrative professional to provide contracting, operational and administrative support for the Legal Department in Valhalla, NY. The role encompasses board support, legal hold administration, document management, process optimization, and on-boarding/off-boarding coordination.

The ideal candidate has 3+ years in administrative operations or project coordination, a high school diploma, strong organizational skills and proficiency with

Qualifications

• 3+ years of administrative operations or project coordination experience.
• High School diploma or equivalent; additional education or training is a plus.
• Strong organizational and project coordination skills, with ability to manage multiple priorities and deadlines.
• Demonstrated discretion and ability to handle confidential information.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Docusign experience preferred.

Responsibilities

• Coordinate administrative and logistical support for the Board of Directors meetings, including meeting logistics, preparation and organization of presentation materials, maintenance of Board files and records, and drafting and coordinating routine Board-related communications.
• Support the administration of legal holds at the direction of the Litigation team, including initiating and distributing legal hold notices, maintaining accurate hold records and assisting with releasee of holds as directed.
• Assist with maintaining Legal Department SharePoint sites, document libraries, templates, policies, procedures, and other knowledge resources to ensure information is current, organized and easily accessible.
• Identify opportunities to streamline administrative and operational processes and assist with documenting and implementing standardized workflows, procedures and best practices.
• Support the maintenance of contract, entity and other departmental records, including ensuring appropriate documentation, naming conventions, metadata and record completeness.
• Track Legal Operations projects, action items, deadlines, deliverables and status updates and coordinate follow-up with stakeholders as needed.
• Assist with maintaining, and updating Legal Department SOPs, process documentation, user guides and training materials.
• Coordinate Leal Department onboarding and offboarding activities, including technology access, systems, departmental resources, distribution lists, training materials, and other operational requirements.
• Support the Legal Operation Manager with departmental reporting, presentations, project tracking, process documentation and other operational initiatives.
• Support administration and data integrity of the Legal Department’s contract lifecycle management platform (Pramata), including contract records, metadata validation, renewal notifications, exception management, user support and ongoing system maintenance.
• Assist with contract template, form and related document maintenance and coordinate updates with appropriate Legal stakeholders.
• Daily administrative support for the Vice President General Counsel inclusive of calendaring, expenses, and travel arrangements.
• Other duties as may be assigned by Legal Operations Manager.

Skills

Organization

Project coordination

Attention to detail

Discretion handling confidential info

Education

High School diploma or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Docusign

Job description

FUJIFILM Holdings America Corporation is seeking an administrative professional to provide contracting, operational and administrative support for the Legal Department in Valhalla, NY. The role encompasses board support, legal hold administration, document management, process optimization, and on-boarding/off-boarding coordination.

The ideal candidate has 3+ years in administrative operations or project coordination, a high school diploma, strong organizational skills and proficiency with