Legal Operations & Board Coordinator

FUJIFILM Americas; Town of Mount Pleasant (NY); Hybrid; USD 40.000 - 56.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, Vision

Life Insurance

401k

Paid Time Off

Hybrid work model

Zusammenfassung

FUJIFILM Americas in Valhalla, New York, seeks an experienced Administrative Operations professional to support the Legal department with contracting, meeting logistics and records management.

You will manage board logistics, administer legal holds and maintain knowledge resources across SharePoint, templates, and policies, while driving streamlined workflows and data integrity. Hybrid work arrangement with competitive benefits included.

Qualifikationen

• 3+ years in administrative operations or project coordination, ideally in a corporate legal setting.
• High School diploma or equivalent; additional training or experience a plus.
• Excellent organization, accuracy and ability to manage multiple priorities.
• Discretion and sound judgment handling confidential information.
• Proficiency with Microsoft 365 apps including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Docusign experience preferred.

Aufgaben

• Coordinate admin and logistical support for Board of Directors meetings and related communications.
• Manage legal holds: notices, records, and release coordination under Litigation team direction.
• Maintain Legal Department SharePoint sites, templates, policies and resources.
• Document and implement standardized workflows and procedures.
• Maintain contract, entity and department records with proper metadata and naming conventions.
• Track projects, action items, deadlines and status; follow up with stakeholders.
• Update SOPs, process docs and training materials for Legal Operations.
• Coordinate onboarding/offboarding activities, including tech access and resources.
• Support Legal Operations Manager with reporting, presentations and project tracking.
• Support contract lifecycle management platform (Pramata): records, metadata, renewals, and user support.
• Assist with contract templates and document updates with Legal stakeholders.
• Provide daily admin support to the Vice President General Counsel (calendar, expenses, travel).
• Perform other duties as assigned by Legal Operations Manager.

Kenntnisse

Administrative operations

Project coordination

Data & records management

Discretion and confidentiality

Microsoft 365 proficiency

Docusign experience

Ausbildung

High School diploma or equivalent

Tools

Microsoft 365 Suite

SharePoint

Docusign

Jobbeschreibung

FUJIFILM Americas in Valhalla, New York, seeks an experienced Administrative Operations professional to support the Legal department with contracting, meeting logistics and records management.

You will manage board logistics, administer legal holds and maintain knowledge resources across SharePoint, templates, and policies, while driving streamlined workflows and data integrity. Hybrid work arrangement with competitive benefits included.