Legal Operations & Board Coordination Specialist

FUJIFILM; Town of Mount Pleasant (NY); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401k

Paid Time Off

Hybrid work model

Job summary

FUJIFILM Holdings America Corporation is seeking an experienced Administrative Operations professional to provide contracting, operational, and administrative support to the Legal department. The role includes coordinating Board meeting logistics, managing legal holds, maintaining SharePoint resources, and improving workflows within a hybrid work environment in Valhalla, NY.

The position offers comprehensive benefits and opportunities to support a large, diverse legal function.

Qualifications

• 3+ years of administrative operations or project coordination experience.
• High School diploma or equivalent; additional training is a plus.
• Strong organizational skills with ability to manage multiple priorities, deadlines and follow-ups.
• Excellent attention to detail and ability to maintain accurate records and data.
• Discretion and sound judgment when handling confidential information.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Docusign experience preferred.

Responsibilities

• Coordinate administrative and logistical support for Board of Directors meetings, including logistics and materials.
• Support administration of legal holds with the Litigation team.
• Maintain Legal Department SharePoint sites, libraries, templates, and policies.
• Identify opportunities to streamline processes and document standardized workflows.
• Maintain contract and departmental records with proper metadata and naming conventions.
• Track Legal Operations projects, deadlines, and status updates; coordinate follow-ups.
• Update SOPs, process documentation and training materials.
• Coordinate onboarding and offboarding for the Legal Department, including access and resources.
• Support the Legal Operations Manager with reporting, presentations and project tracking.
• Support data integrity for the contract lifecycle platform (Pramata).
• Assist with contract templates and related documents updates.
• Provide daily administrative support for the VP/GC, including calendars and travel arrangements.
• Perform other duties as assigned by the Legal Operations Manager.

Skills

Administrative operations

Project coordination

Microsoft 365

SharePoint

Docusign

Education

High School diploma or equivalent

Additional education or training

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Pramata (Contract Lifecycle)

Job description

FUJIFILM Holdings America Corporation is seeking an experienced Administrative Operations professional to provide contracting, operational, and administrative support to the Legal department. The role includes coordinating Board meeting logistics, managing legal holds, maintaining SharePoint resources, and improving workflows within a hybrid work environment in Valhalla, NY.

The position offers comprehensive benefits and opportunities to support a large, diverse legal function.