Strategic Legal Office Manager

City-of-Miami-Beach; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Miami Beach is seeking an Office Manager to support the City Attorney’s Office with administrative and clerical duties under the City Attorney’s direction. The role oversees budgeting, payroll, personnel, purchasing, and legal support, handling confidential matters with discretion.

The position includes preparing annual budgets, monitoring expenditures, payroll processing, and maintaining records. Strong accounting and legal office knowledge are essential for success.

Qualifications

• Knowledge of generally accepted accounting principles.
• Knowledge of legal office functions.
• Knowledge of office practices, filing/e-filing, and agenda management software.
• Proficiency with Microsoft Office, especially Excel.
• Knowledge of legal terminology and processes.

Responsibilities

• Assist in budgeting and financial administration for the City Attorney’s Office.
• Reconcile bank accounts, payroll documents, and attendance records.
• Process invoices, monitor expenditures, and manage department purchasing cards.
• Maintain retainer files and reconcile outside counsel invoices.
• Coordinate travel, onboarding, and personnel records.
• Organize paper and electronic files; manage records retention policies.
• Provide customer service to visitors and callers; route calls as needed.
• Schedule meetings and maintain two conference rooms.

Skills

Accounting basics

Office management

Legal office knowledge

Written communication

Interpersonal skills

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Business Administration

Public Administration degree

Tools

Microsoft Excel

Quicken

Job description

City of Miami Beach is seeking an Office Manager to support the City Attorney’s Office with administrative and clerical duties under the City Attorney’s direction. The role oversees budgeting, payroll, personnel, purchasing, and legal support, handling confidential matters with discretion.

The position includes preparing annual budgets, monitoring expenditures, payroll processing, and maintaining records. Strong accounting and legal office knowledge are essential for success.