Strategic Legal Executive Assistant

Walmart; Hoboken (NJ); On-site; USD 54,000 - 96,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Stock purchase program

PTO including sick leave

Performance-based bonuses

Job summary

Walmart is seeking an Executive Assistant to support the Legal team in Hoboken, NJ. You will manage complex calendars, coordinate meetings, arrange travel, process expenses, and facilitate the flow of information to leadership.

The role emphasizes drafting communications, preparing materials for external partners, and assisting with outside counsel spend while maintaining confidentiality and high professional standards in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.
• Proficiency in Microsoft Office and coordinating business-related events and meetings.
• Ability to manage confidential information and support leadership effectively.

Responsibilities

• Coordinate schedules for projects, events, and meetings with minimal supervision.
• Manage complex calendars for leadership and teams, prioritizing appointments.
• Draft, review, and send communications on behalf of leadership with confidentiality.
• Organize meetings, take notes, edit slide decks, and manage communications.
• Arrange travel and process expense reports in line with company standards.
• Serve as on-site liaison for associates and guests, providing admin support.
• Collaborate with stakeholders to identify business needs and drive process improvements.
• Assist in managing outside counsel spend budgets.
• Balance multiple projects for numerous team members across domestic and international teams.

Skills

calendar management

administrative support

travel arrangements

expense reports

written communication

stakeholder collaboration

prioritization

Education

Bachelor’s degree in Business, Operations, or related field

Tools

Microsoft Office

Job description

Walmart is seeking an Executive Assistant to support the Legal team in Hoboken, NJ. You will manage complex calendars, coordinate meetings, arrange travel, process expenses, and facilitate the flow of information to leadership.

The role emphasizes drafting communications, preparing materials for external partners, and assisting with outside counsel spend while maintaining confidentiality and high professional standards in a fast-paced environment.