Legal Executive Assistant

New Jersey Association of Legal Administrators; Jersey City (NJ); On-site; USD 42,000 - 70,000; Full time

Job summary

Maron Marvel in Jersey City, New Jersey, seeks a Legal Executive Assistant to provide comprehensive secretarial support to two or more lawyers. You will manage calendars, prepare legal documents, file with courts, and coordinate travel and reimbursements while maintaining strict client confidentiality.

The role requires knowledge of legal terminology and proficient E-filing skills, with attention to deadlines and accuracy in document handling.

Qualifications

• High school diploma or equivalent qualification required.
• In-depth knowledge of legal documents and terminology.

Responsibilities

• Provide secretarial support to two or more lawyers at the firm.
• Assist paralegals as needed on administrative/non-billable tasks as assigned by attorneys.
• Prepare, edit, and proofread all legal documents.
• E-filing experience and familiarity with state, local and federal courts.
• Maintain attorneys’ calendars and organize appointments, including court deadlines.
• Organize all legal documents and ensure they are updated.
• Research requests for information.
• Assemble documents and materials for depositions, court appearances, meetings and hearings.
• Ensure all court documents are in order and filed before deadlines.
• Account for and record attorney billable time.
• Assist in making travel arrangements for attorneys’ as necessary.
• Submit attorneys expense reimbursements.
• Maintain client confidentiality.
• Track, order and receive office supplies.
• Perform various administrative office management tasks as necessary.

Skills

Legal document knowledge

E-filing

Calendar management

Secretarial support

Education

High School Diploma or equivalent

Job description

Position:Legal Executive Assistant

Location:Jersey City, New Jersey

Salary Range: up to $70,000

Maron Marvel has an immediate opening for a legal executive assistant.

Job Duties and Responsibilities :

• Provide secretarial support to two or more lawyers at the firm.
• Assist paralegals as needed on administrative/non-billable tasks as assigned by attorneys.
• Prepare, edit, and proofread all legal documents.
• E-filing experience and familiarity with state, local and federal courts.
• Maintain attorneys’ calendars and organize appointments, including court deadlines.
• Organize all legal documents and ensure they are updated.
• Research requests for information.
• Assemble documents and materials for depositions, court appearances, meetings and hearings.
• Ensure all court documents are in order and filed before deadlines.
• Account for and record attorney billable time.
• Assist in making travel arrangements for attorneys’ as necessary.
• Submit attorneys expense reimbursements.
• Maintain client confidentiality.
• Track, order and receive office supplies.
• Perform various administrative office management tasks as necessary.

Qualifications:

• High school diploma or equivalent qualification required.
• In-depth knowledge of legal documents and terminology.