Strategic Legal Admin Assistant to General Counsel

Career Group; San Francisco (CA); Vor Ort; USD 120.000 - 140.000; Vollzeit

Benefits dieser Stelle

Health insurance

Retirement plan

Strong work-life balance

Zusammenfassung

Career Group seeks a proactive Legal Administrative Assistant for its San Francisco office to support the General Counsel and Legal team. You will manage calendars, travel, filings, and document production in a fast-paced investment environment.

The role emphasizes discretion, strong communication, and collaboration with senior leaders. Notary license preferred; technical fluency with MS Office and AI tools is a plus.

Qualifikationen

• 5+ years of administrative experience, preferably in financial services or legal environments.
• Experience supporting senior-level professionals on a legal team and handling calendars, travel, and expenses.
• Excellent written and verbal communication, proofreading, and document-production skills.

Aufgaben

• Provide calendar and administrative support to General Counsel and Legal team.
• Coordinate contracts and documents for Legal review and department workflows.
• Serve as internal liaison for employees working with Legal.
• Manage meetings from start to finish: scheduling, agendas, materials, rooms, tech, catering, guests.
• Coordinate domestic and international travel, registrations, itineraries, and expenses.
• Prepare, edit, format, and proofread correspondence, presentations, minutes, and records.
• Maintain corporate records, minute books, powers of attorney, apostilles, and other docs.
• Notarize documents and coordinate filings and service requests.
• Assist with events, team activities, and special projects; provide coverage as needed.
• Collaborate with professionals across Legal, Compliance, and Risk teams; adopt AI tools to improve processes.

Kenntnisse

Calendar management

Meeting coordination

Document proofreading

Communication skills

Technology adaptability

Discretion

Ausbildung

Notary license

Tools

Microsoft Office

Teams

SharePoint

Adobe Acrobat

Jobbeschreibung

Career Group seeks a proactive Legal Administrative Assistant for its San Francisco office to support the General Counsel and Legal team. You will manage calendars, travel, filings, and document production in a fast-paced investment environment.

The role emphasizes discretion, strong communication, and collaboration with senior leaders. Notary license preferred; technical fluency with MS Office and AI tools is a plus.