Strategic International Flight Planner

inMy Jet; Cleveland (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

Flexjet is seeking an Industrial Ops–Strategic International Planner based in the United States to manage international travel logistics 2–10 days before departure. You will secure permits, verify documents, coordinate with stakeholders, and ensure smooth handoffs to the Tactical International Team as departure nears.

The role requires strong communication, aviation knowledge, and the ability to work across internal teams, external vendors, and authorities in a fast-paced environment.

Qualifications

• Associate degree (A.A.) or equivalent from a 2-year college or technical school; 1-3 years of related experience preferred in aviation/logistics.
• Familiarity with international operations, aviation regulations, and customs/immigration requirements.

Responsibilities

• Review international trips 2–10 days from departure.
• Verify foreign and domestic entry/exit documents for destinations.
• Coordinate with internal teams for advanced tail and crew assignments.
• Secure US Customs clearances for trips with >48 hours notice.
• Obtain slots, PPRs, overflight and landing permits.
• Maintain records and report non-compliance observations.
• Liaise with owners, agencies, and vendors for trip communications.
• Support handoff to Tactical International Team within 2 days of departure.

Skills

International operations

Aviation regulations

Customs/immigration requirements

ATC flow

Flight planning

Communication

Team liaison

Documentation management

Education

Associate degree

Tools

Aviation planning software

Microsoft Office

Job description

Job descriptionPosition SummaryInternational Ops – Strategic International Planner supports the International Trip Planning team. This rolefocuses on all details related to international travel between 2 and 10 days from the trip’s departure. Thesedetails include but are not limited to arranging customs require advanced notice, applying for and securingoverflight and landing permits, slot confirmation, foreign and domestic entry/exit documents, and tripreview. The strategic planner will utilize all available resources to fulfil his or her duties and be able tocommunicate effectively with various groups within Flexjet, as well as external groups, vendors, andagencies. Once the trip is within 2 days of departure (day of or next day), the Strategic Planner hands off thetrip to the Tactical International Team to finalize the trip and see it through to completion.Duties and Responsibilities• United States based role supporting primarily Flexjet US.• Review all international trips operating between 2 and 10 days from departure• Identify and verify foreign and domestic entry/exit documents for all destinations• Serve as a liaison between ITP and Owner Services for all trip communications• Coordinate with internal operations teams for trips that require advanced tail and crewassignments• Apply for and secure US Customs clearances for trips requiring more than 48 hours notice• Apply for and secure slots, PPRs, and overflight and landing permits• Maintain record of completed work and update internal resources / documents as appropriate• Report non-compliance observations for any potential safety, security, or quality issues• Make rapid decisions concerning safety, regulations, and capability of operationsEducation & Experience• Associate degree (A.A.) or equivalent from a 2-year college or technical school; 1-3 years of relatedexperience preferably in an aviation/logistics environment; or equivalent combination of educationand experience is preferredRequired Skills & Qualifications• Familiarity with core job competencies including, but not limited to, international operations,aviation regulations, customs/immigration requirements and regulations, airport accesscoordination, handling services, weather trends, and ATC flow is preferred.• Thorough understanding of aircraft capabilities and factors that impact flight operations including,but not limited to, weather, weight and balance, aircraft operating weights, and runwaycharacteristics• Knowledge of FARs regarding Part 91, 135, or 121 airline operations• Firm knowledge and able to explain aviation-related charts, diagrams, and publications related toflight operations• Able to work in a fast-paced, team-oriented environment.• Strong communication (written and oral) skills with the ability to self-motivate, handle multipletasks, meet established targets, and liaise effectively with clients, authorities, and internal teams.• Strong organizational skills and analytical skills, with the ability to manage complex flightitineraries and documentation.• Strong ability to troubleshoot and resolve issues quickly and efficiently, particularly in high-pressure situations.• Proficient in aviation-specific planning software and tools as well as Microsoft Office applications.• Proficiency in English is required.• Flight training experience preferred, but not requiredSchedule• Front half / back half schedule• Early morning to evening shifts.• Ability and willingness to work nights, weekends, and holidays as required.Physical DemandsThis job requires regular communication and the ability to assess conditions visually and aurally. Physicaldemands include prolonged sitting, typing, and use of office equipment, as well as occasional walking,carrying, reaching, standing, and stoopingFlexjet is an equal-opportunity employer. We aim to choose individuals who have the highest integrity; those who personify genuine concern for customers and fellow employees alike. More than anything, we look for individuals who grasp the importance of trust in an employer/employee relationship.