Strategic International Flight Planner

Flexjet; Cleveland (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Flexjet is seeking an International Ops – Strategic International Planner to support the International Trip Planning team. The role handles international travel details 2–10 days from departure, securing permits, documents, and coordinating with multiple groups.

The position requires strong communication, regulatory knowledge, and the ability to manage complex itineraries. This US‑based role interfaces with internal teams, vendors, and authorities to ensure smooth operations, with handoff to

Qualifications

• Associate degree (A.A.) or equivalent; 1–3 years in aviation/logistics preferred.
• Familiarity with international operations, aviation regulations, and immigration requirements.
• Proficient in aviation planning software and Microsoft Office applications.

Responsibilities

• Review international trips 2–10 days from departure and coordinate required documents.
• Serve as liaison between ITP and Owner Services for trip communications.
• Coordinate with internal operations for tail and crew assignments; security and safety awareness.
• Apply for and secure US Customs clearances, overflight/landing permits, and slots.
• Maintain records and update internal resources; report non‑compliance observations.
• Make rapid decisions related to safety, regulations, and operations capability.

Skills

International operations

Aviation regulations

Customs/immigration requirements

Airport access coordination

Weather trends

ATC flow

Strong communication

Organizational skills

Analytical skills

Teamwork in fast-paced environment

Education

Associate degree (A.A.) or equivalent

Tools

Aviation planning software

Microsoft Office

Job description

Current job opportunities are posted here as they become available.

Position Summary

International Ops – Strategic International Planner supports the International Trip Planning team. This role focuses on all details related to international travel between 2 and 10 days from the trip’s departure. These details include but are not limited to arranging customs require advanced notice, applying for and securing overflight and landing permits, slot confirmation, foreign and domestic entry/exit documents, and trip review. The strategic planner will utilize all available resources to fulfil his or her duties and be able to communicate effectively with various groups within Flexjet, as well as external groups, vendors, and agencies. Once the trip is within 2 days of departure (day of or next day), the Strategic Planner hands off the trip to the Tactical International Team to finalize the trip and see it through to completion.

Duties and Responsibilities

• United States based role supporting primarily Flexjet US.
• Review all international trips operating between 2 and 10 days from departure
• Identify and verify foreign and domestic entry/exit documents for all destinations
• Serve as a liaison between ITP and Owner Services for all trip communications
• Coordinate with internal operations teams for trips that require advanced tail and crew assignments
• Apply for and secure US Customs clearances for trips requiring more than 48 hours notice
• Apply for and secure slots, PPRs, and overflight and landing permits
• Maintain record of completed work and update internal resources / documents as appropriate
• Report non-compliance observations for any potential safety, security, or quality issues
• Make rapid decisions concerning safety, regulations, and capability of operations

Education & Experience

• Associate degree (A.A.) or equivalent from a 2-year college or technical school; 1-3 years of related experience preferably in an aviation/logistics environment; or equivalent combination of education and experience is preferred

Required Skills & Qualifications

• Familiarity with core job competencies including, but not limited to, international operations, aviation regulations, customs/immigration requirements and regulations, airport access coordination, handling services, weather trends, and ATC flow is preferred.
• Thorough understanding of aircraft capabilities and factors that impact flight operations including, but not limited to, weather, weight and balance, aircraft operating weights, and runway characteristics
• Knowledge of FARs regarding Part 91, 135, or 121 airline operations
• Firm knowledge and able to explain aviation-related charts, diagrams, and publications related to flight operations
• Able to work in a fast-paced, team-oriented environment.
• Strong communication (written and oral) skills with the ability to self-motivate, handle multiple tasks, meet established targets, and liaise effectively with clients, authorities, and internal teams.
• Strong organizational skills and analytical skills, with the ability to manage complex flight itineraries and documentation.
• Strong ability to troubleshoot and resolve issues quickly and efficiently, particularly in high-pressure situations.
• Proficient in aviation-specific planning software and tools as well as Microsoft Office applications.
• Proficiency in English is required.
• Flight training experience preferred, but not required

Schedule

• Front half / back half schedule
• Early morning to evening shifts.
• Ability and willingness to work nights, weekends, and holidays as required.

Physical Demands

This job requires regular communication and the ability to assess conditions visually and aurally. Physical demands include prolonged sitting, typing, and use of office equipment, as well as occasional walking, carrying, reaching, standing, and stooping