Strategic Initiatives Program Assistant

City-of-Philadelphi; Philadelphia (Philadelphia County); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Transportation benefits

Parental leave

Health coverage

Wellness program

Paid vacation, sick leave, holidays

Retirement options

Public Service Loan Forgiveness

Tuition discounts

Job summary

City of Philadelphia's Department of Commerce is seeking a Program Assistant in the Office of Policy & Strategic Initiatives. This full-time role supports the Deputy Director and OPSI staff with administrative tasks, data upkeep, reports, and project coordination to advance city priorities.

The ideal candidate has a high school diploma or GED with 3 years in program administration, strong Microsoft Office skills, and the ability to work with diverse teams across City government.

Qualifications

• High school diploma or GED required; associate/bachelor’s is a plus.
• Three years of program administration or similar experience.
• Ability to work with diverse populations and teams across City government.
• Solid Microsoft Office skills; familiarity with GIS and CRM tools is a plus.

Responsibilities

• Provide support to OPSI staff including database and file management, reports, and recommendations for program efficiencies.
• Gather information and assist with creation of staff presentations and reports.
• Maintain the Deputy Director’s calendar and schedule internal/external meetings.
• Take meeting minutes and coordinate field visits with necessary parties.
• Assist with travel coordination, reimbursements, and event expenses.
• Support outreach and surveys using tools like Constant Contact, Formstack, MS Forms.
• Create and maintain timelines for OPSI initiatives with tasks and deadlines.
• Track supplies and resources for OPSI; participate in Commerce Tactical Team duties.
• Handle other duties and special projects as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Organizational skills

Education

High School/GED

Tools

GIS

Constant Contact

Quickbase

CRM

Formstack

Job description

City of Philadelphia's Department of Commerce is seeking a Program Assistant in the Office of Policy & Strategic Initiatives. This full-time role supports the Deputy Director and OPSI staff with administrative tasks, data upkeep, reports, and project coordination to advance city priorities.

The ideal candidate has a high school diploma or GED with 3 years in program administration, strong Microsoft Office skills, and the ability to work with diverse teams across City government.