Executive IT Admin & Projects Support

Philadelphia PA; Philadelphia (Philadelphia County); On-site; USD 40,000 - 67,000; Full time

Benefits offered by this job

Health coverage

Paid vacation

Retirement savings

Public Service Loan Forgiveness info

Job summary

The City of Philadelphia seeks a Senior IT Administrative Analyst to support the CPMO and CEO, handling communications, project coordination, and day-to-day operations. You will manage calendars, draft and edit documents, and coordinate city-wide meetings and events with a focus on accuracy and responsiveness.

Ideal candidates have 3–7 years of administrative experience, strong MS Office skills, and a proactive, detail-oriented mindset to improve office efficiency and stakeholder engagement.

Qualifications

• High School Diploma and two years of post-secondary education required.
• 3–7 years administrative experience.
• Advanced Microsoft Office Suite experience required.
• Strong organizational and analytical skills.

Responsibilities

• Calendar and schedule management.
• Communication management with internal/external stakeholders.
• Meeting and event coordination for CPMO/CEO.
• Project management support and reporting.
• Administrative and data/document management.
• Confidentiality and professionalism in all tasks.
• Problem solving and initiative to improve processes.
• Office management and coordination with facilities.

Skills

Communication

Organization

Problem solving

Multitasking

Attention to detail

Education

High School Diploma + post-secondary education

Tools

Microsoft Office Suite

Job description

The City of Philadelphia seeks a Senior IT Administrative Analyst to support the CPMO and CEO, handling communications, project coordination, and day-to-day operations. You will manage calendars, draft and edit documents, and coordinate city-wide meetings and events with a focus on accuracy and responsiveness.

Ideal candidates have 3–7 years of administrative experience, strong MS Office skills, and a proactive, detail-oriented mindset to improve office efficiency and stakeholder engagement.