Strategic Initiatives Coordinator, Clinical Studies (Remote)

American Heart Association; Dallas (TX); Remote; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan with employer match

PTO and holidays

Job summary

The American Heart Association invites applicants for the role of Strategic Initiatives Coordinator, Clinical Studies. This role can be home-based, with a preference for candidates in the Eastern Time Zone.

It is a full-time, benefits-eligible, grant-funded position through July 31, 2031, with potential extension. The coordinator will handle administrative support and project coordination within the Clinical Studies Team, manage communications, track progress, and prepare reports.

Qualifications

• Bachelor’s degree in business administration or pertinent degree preferred.
• Three (3) years of administrative support and/or relevant experience.
• Effective written and verbal communications.
• Excellent process management and organizational skills.
• Experience with Microsoft Office suite skills including Word, Excel, PowerPoint and Outlook.
• Proficiency in database management and software applications.

Responsibilities

• Provide administrative and personal support to supervisor, including calendar management, scheduling, and meeting logistics.
• Plan, organize, and manage all aspects of meetings (scheduling, logistics, preparation and distribution of materials, minute-taking, and follow-up).
• Coordinate and prepare communications for internal and external stakeholders, ensuring consistent and professional messaging.
• Serve as the first point of contact for meeting inquiries with the supervisor, prioritizing requests, and ensuring appropriate follow-up.
• Support team on meetings and logistics such as planning and coordinating virtual and in-person meetings, which may include booking rooms/venues, arranging technology and materials, preparing agendas, taking minutes, meeting evaluation, and ensuring timely follow-up.
• Prepare for meetings by compiling agendas, gathering background information, assembling briefing notes, PowerPoint templates, and ensuring all supporting materials are ready in advance.

Skills

Administrative support

Project coordination

Communication skills

Time management

Education

Bachelor’s degree in business administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

The American Heart Association invites applicants for the role of Strategic Initiatives Coordinator, Clinical Studies. This role can be home-based, with a preference for candidates in the Eastern Time Zone.

It is a full-time, benefits-eligible, grant-funded position through July 31, 2031, with potential extension. The coordinator will handle administrative support and project coordination within the Clinical Studies Team, manage communications, track progress, and prepare reports.