Administrative & Project Coordinator, Clinical Studies (Fully Remote)

American Heart Association; United States; Remote; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement program

Paid time off

Holidays & development

Job summary

American Heart Association is seeking a proactive administrative professional to support a supervisor with calendar management, scheduling, and meeting logistics. You will plan, organize, and manage all aspects of meetings, including materials, minute-taking, and follow-up actions.

The role requires strong MS Office skills, experience with database management, and the ability to work independently while collaborating with a team. A competitive salary and comprehensive benefits are offered.

Qualifications

• Bachelor’s degree in business administration or pertinent degree preferred; three years of administrative support experience.
• Strong Microsoft Office skills and proficiency in database management and software applications.
• Ability to work independently, manage competing deadlines, and collaborate effectively in a team environment.

Responsibilities

• Provide administrative and personal support to supervisor, including calendar management, scheduling, and meeting logistics.
• Plan, organize, and manage all aspects of meetings, from scheduling and materials to minute-taking and follow-up.
• Coordinate communications with internal and external stakeholders, ensuring consistent and professional messaging.

Skills

Administrative support

MS Office

Database management

Team collaboration

Education

Bachelor's degree in business administration

Tools

Database management software

Scheduling software

Job description

• Provide administrative and personal support to supervisor, including calendar management, scheduling, and meeting logistics.
• Plan, organize, and manage all aspects of meetings, from scheduling and materials to minute-taking and follow-up.
• Coordinate communications with internal and external stakeholders, ensuring consistent and professional messaging.

Qualifications:

• Bachelor’s degree in business administration or pertinent degree preferred; three years of administrative support experience.
• Strong Microsoft Office skills and proficiency in database management and software applications.
• Ability to work independently, manage competing deadlines, and collaborate effectively in a team environment.
• Competitive salary range of $41,000 to $55,000 per year, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, disability, life insurance, and robust retirement program.
• Paid time off of at least 16 days per year, 12 paid holidays, and access to professional development resources.

American Heart Association

The American Heart Association is a nonprofit organization dedicated to fighting cardiovascular disease and stroke. With over 100 years of leadership, it employs thousands and fosters a culture of work-life harmonization through resources like Heart U and employee support programs.