Strategic Executive Assistant for Teaching & Learning

The Regents of the University of California on behalf of their Los Angeles Campus; California; Hybrid; USD 70,000 - 92,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an Executive Assistant to the Vice Provost for Teaching and Learning to provide high‑level support for teaching excellence, curricular innovation, and faculty development at UCLA. The role acts as a central coordinator for the VPTL office, managing calendars, correspondence, travel, and sensitive communications.

The position demands independent judgment, strong organizational skills, and the ability to

Qualifications

• Minimum of 3 years of work experience in higher education with progressive responsibility in administrative support and coordination.
• Ability to research, analyze, compile, and present information clearly; exercise independent judgment.
• Analytical skills to evaluate information, identify problems, and propose solutions; manage a complex digital filing system.
• Writing skills to compose and edit correspondence and emails with correct grammar and punctuation.
• Proficiency with Microsoft Office Suite, Adobe; familiarity with Slack, Box, Google Workspace and various web tools.
• Ability to communicate effectively and diplomatically with diverse stakeholders.
• Ability to handle confidential information and schedule meetings efficiently.
• Experience with financial mainframe systems (preferred).
• Ability to work independently and in a team; manage interruptions and switching tasks.
• Experience with online etiquette in remote meetings.

Responsibilities

• Coordinate complex scheduling and travel arrangements for leadership and senior staff.
• Prepare executive correspondence and manage confidential communications.
• Support committees and special projects with organization and follow-up.
• Liaise with campus leadership, deans, faculty, staff and external partners.
• Assist with retreats, conferences, awards, and reporting tasks.
• Coordinate financial transactions with TLC finance team (purchasing, reimbursements).

Skills

Administrative support

Research and analysis

Writing and editing

Calendar management

Confidentiality

AI tools

MS Office

Adobe

Slack

Google Workspace

Diplomatic communication

Education

Bachelor's Degree

Tools

Box

BruinBuy

PAC/P-card

Express Travel

Online Financial Systems

Job description

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an Executive Assistant to the Vice Provost for Teaching and Learning to provide high‑level support for teaching excellence, curricular innovation, and faculty development at UCLA. The role acts as a central coordinator for the VPTL office, managing calendars, correspondence, travel, and sensitive communications.

The position demands independent judgment, strong organizational skills, and the ability to