Senior HR Admin & Executive Support Specialist

Golden 1 Credit Union; Sacramento (CA); On-site; USD 46,000 - 55,000; Full time

Job summary

Golden 1 Credit Union is seeking a Senior HR Administrative Assistant in Sacramento to provide high-level support to HR leadership. You will manage calendars, prepare documents, assist with budgets, and help coordinate events while protecting confidential information.

The role requires 7+ years of admin experience, strong MS Office skills, and a proactive, discreet approach. You will collaborate across teams to streamline processes and support strategic people goals in a fast-paced environment.

Qualifications

• Associate degree preferred in Business Admin, HR, Office Management or Organizational Leadership.
• 7+ years of administrative experience, preferably supporting senior leaders in HR.
• Excellent verbal and written communication, organizational and time management skills.
• Proactive, discreet, and able to handle confidential information with integrity.

Responsibilities

• Provide day-to-day administrative support to the HR leadership team, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Support invoice processing, budget tracking, and purchasing requests for the HR department.
• Assist the Executive Assistant to the CPO on key administrative functions and high-priority initiatives.
• Draft and format presentations, documents, and reports using PowerPoint and Word.
• Maintain tracking systems in Excel and support data entry, organization, and reporting needs.
• Coordinate and assist with planning internal HR events, engagement activities, and off-site meetings.
• Serve as a liaison between HR leaders and internal/external partners, handling inquiries and requests with professionalism and discretion.
• Help ensure alignment of communications, deliverables, and operations with the organization’s strategic people goals.
• Manage sensitive and confidential information with discretion and sound judgment.
• Identify opportunities to streamline administrative processes and recommend improvements.
• Support ad hoc projects, cross-functional coordination, and process documentation as needed.
• Review various reports, narratives, or communications for accuracy, making recommendations to ensure proper grammar and formatting.
• Demonstrate proactive self-initiative by identifying and addressing administrative needs before they arise.
• Ensure Vice Presidents stay on task with deadlines through effective tracking and timely reminders.
• Provide support to the Executive Assistant to the CPO as needed, assisting with high-priority initiatives and administrative functions.

Skills

Verbal communication

Written communication

Organization

Time management

Confidentiality

Interpersonal skills

Proactive mindset

Multitasking

Problem solving

Microsoft Office

Education

Associate’s degree in Business Administration / HR / Office Management

Tools

Microsoft Office Suite

SharePoint

Job description

Golden 1 Credit Union is seeking a Senior HR Administrative Assistant in Sacramento to provide high-level support to HR leadership. You will manage calendars, prepare documents, assist with budgets, and help coordinate events while protecting confidential information.

The role requires 7+ years of admin experience, strong MS Office skills, and a proactive, discreet approach. You will collaborate across teams to streamline processes and support strategic people goals in a fast-paced environment.