Strategic Global Workplace and Facilities Coordinator

VIA; Cambridge (MA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Salary range: $75,000–$95,000 USD

401K up to 5% match

Health benefits

Parental leave 24 weeks

Ramp-back program 4 weeks

Family forming benefit $10K

Flexible vacation policy

Mentorship and growth programs

Wellness advisor

Transit benefits

In-person events

Job summary

VIA in Somerville, MA is seeking a Global Workplace and Facilities Coordinator to run day-to-day office operations across Somerville, DC, and Montreal, ensuring a safe, productive environment. You will manage inventory, budgets, vendor relationships, and ongoing office renovations, while coordinating space planning and events with People and Operations.

The role calls for strong organizational skills, a proactive hands-on approach, and excellent communication with internal teams and external

Qualifications

• 2+ years of experience in office management, facilities coordination, or administrative operations.
• Proven track record managing vendor relationships and completing projects.
• Strong organizational skills with ability to multitask.
• Hands-on proactive approach and problem-solving mindset.
• Excellent communication with internal teams and external vendors.
• Proficient with scheduling and task tracking using Google Workspace.

Responsibilities

• Proactive office operations for Somerville, DC, and Montreal offices.
• Inventory management to keep offices stocked.
• Budget management with Finance, forecasting costs and tracking spend.
• Facilities coordination and escalation of issues.
• Vendor management with contractors to fix and maintain office infrastructure.
• Renovation project support with timelines and deliverables.
• Space planning to meet evolving needs.
• Events logistics for office-related events.
• Office communication about construction, parking, and logistics.

Skills

Office management

Facilities coordination

Vendor relationships

Organizational skills

Communication

Travel flexibility

Google Workspace

In-person collaboration

Tools

Google Workspace

Job description

VIA in Somerville, MA is seeking a Global Workplace and Facilities Coordinator to run day-to-day office operations across Somerville, DC, and Montreal, ensuring a safe, productive environment. You will manage inventory, budgets, vendor relationships, and ongoing office renovations, while coordinating space planning and events with People and Operations.

The role calls for strong organizational skills, a proactive hands-on approach, and excellent communication with internal teams and external