Strategic Federal Operations Analyst

ECS; Bethesda (MD); On-site; USD 75,000 - 86,000; Full time

Job summary

ECS is seeking a Management Analyst to provide comprehensive operational and administrative support to NIH-related leadership in the Extramural Division. The role emphasizes tracking, reporting, stakeholder engagement, and process improvement in a fast-paced federal environment.

Responsibilities include meeting coordination, briefing material preparation, data analysis, and development of executive summaries.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Management, Communications, or related field.
• High School Diploma plus three (3) years of specialized experience may substitute for a bachelor’s degree.
• Minimum three (3) years of related professional experience supporting federal operations, administrative management, project coordination, or executive support environments.

Responsibilities

• Maintain and manage tracking systems for branch assignments, delegated actions, milestones, and deliverables.
• Develop status reports and provide updates to federal leadership.
• Coordinate follow-up activities to ensure timely completion of tasks and action items.
• Assist leadership in assessing incoming assignments and preparing analytical summaries to support prioritization.
• Support operational planning and workload sequencing activities.
• Identify workflow bottlenecks and recommend process improvements.
• Assist with risk assessments and contingency planning activities.
• Review and recommend improvements to standard operating procedures (SOPs).
• Support quality assurance and operational efficiency initiatives.
• Serve as a coordination liaison for internal and external stakeholders.
• Draft meeting summaries, action trackers, and executive communications.
• Support leadership engagement activities and branch communications.
• Coordinate meetings, workshops, and leadership engagements.
• Prepare agendas, logistics, attendee coordination, and follow-up documentation.
• Collect and analyze operational and performance data.
• Prepare dashboards, analytical reports, and executive summaries.
• Assist leadership with reporting metrics and operational visibility.
• Compile policy reference materials and supporting documentation.
• Support policy review and communication efforts.
• Assist with onboarding and training coordination.
• Maintain records, correspondence, document repositories, and version control.
• Support records management and administrative documentation activities.
• Assist with financial tracking summaries and budget support.

Skills

Analytical skills

Organizational skills

Time management

Written & verbal communication

Education

Bachelor’s degree

High School + 3 yrs exp substitute

Tools

Word

Excel

Outlook

PowerPoint

Teams

SharePoint

Tracking tools

Data management

Job description

ECS is seeking a Management Analyst to provide comprehensive operational and administrative support to NIH-related leadership in the Extramural Division. The role emphasizes tracking, reporting, stakeholder engagement, and process improvement in a fast-paced federal environment.

Responsibilities include meeting coordination, briefing material preparation, data analysis, and development of executive summaries.