Strategic Faculty Affairs Specialist II

Stanford University; United States; On-site; USD 74,000 - 139,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits

Flexible work options

Tuition and training assistance

403(b) plan

Mental health and wellness programs

Commuter transportation benefits

Job summary

Stanford University’s Department of Psychiatry and Behavioral Sciences invites applications for a Faculty Affairs Administrator 2. The role oversees faculty appointments, reappointments, promotions, and other personnel actions for Clinician Educator and Instructor faculty, supporting their careers within our academic community.

You will coordinate processes, interpret policies, and serve as a trusted resource for faculty and leadership.

Qualifications

• Three years of experience with administrative processes or combination of education and relevant experience.
• Ability to interpret and apply university policies and procedures.

Responsibilities

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare, and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
• Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.

Skills

Attention to detail

Deadline management

University systems

Microsoft Office

Data management

Discretion/confidentiality

Tools

Databases

Job description

Stanford University’s Department of Psychiatry and Behavioral Sciences invites applications for a Faculty Affairs Administrator 2. The role oversees faculty appointments, reappointments, promotions, and other personnel actions for Clinician Educator and Instructor faculty, supporting their careers within our academic community.

You will coordinate processes, interpret policies, and serve as a trusted resource for faculty and leadership.