Senior Faculty Affairs Administrator

Stanford Reglab; United States; On-site; USD 85,000 - 110,000; Full time

Job summary

Stanford University’s Otolaryngology – Head & Neck Surgery Department seeks a Faculty Affairs Administrator 3 to guide all faculty affairs activities, including searches, appointments, promotions, evaluations, and recalls, and to serve as the liaison with Provost’s Office, General Counsel, and Office of Technology Licensing.

The role emphasizes process improvement, compliance with university policies, and mentoring staff, with extended hours and desk-based duties.

Qualifications

• Bachelor's degree required.
• Five years of experience with administrative processes.
• Excellent communication skills and attention to detail.
• Ability to manage complex administrative processes and staff supervision.
• Independent judgment and strong problem-solving abilities.
• Able to work well with Stanford colleagues and external organizations.

Responsibilities

• Provide administrative and operational support for faculty employment activities including searches, appointments, reappointments, promotions, evaluations, recruitment, sabbaticals, leaves, retirements, and recalls.
• Coordinate and guide faculty actions; act as liaison with Provost's Office, General Counsel, Office of Technology Licensing, Dean of Research Office, and other schools.
• Interpret policies, ensure compliance, and develop best practices for faculty affairs activities.
• Review appointment and promotion materials, advise leadership, and manage joint appointments.
• Provide reporting and analysis for faculty activities to support strategic planning.
• Draft sections of appointment materials and onboarding documentation; supervise staff as needed.

Job description

Stanford University’s Otolaryngology – Head & Neck Surgery Department seeks a Faculty Affairs Administrator 3 to guide all faculty affairs activities, including searches, appointments, promotions, evaluations, and recalls, and to serve as the liaison with Provost’s Office, General Counsel, and Office of Technology Licensing.

The role emphasizes process improvement, compliance with university policies, and mentoring staff, with extended hours and desk-based duties.