Hybrid Faculty Affairs Administrator II

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Tuition options

Professional conferences

Work-life policies

Social responsibility programs

Vibrant university culture

Job summary

Stanford University School of Medicine in Palo Alto seeks a Hybrid Faculty Affairs Administrator 2 to provide analysis and guidance on faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies.

Candidates should have 3+ years of administrative experience, strong attention to detail, and excellent communication skills to coordinate with chairs, faculty, and external partners while maintaining confidentiality

Qualifications

• Bachelor's degree required.
• 3+ years of administrative experience or equivalent.
• Strong attention to detail and accuracy.
• Ability to learn university systems and manage multiple tasks.

Responsibilities

• Provide operational support to search/review committees and propose process improvements.
• Document and interpret policies for appointment/promotion processes.
• Manage review, promotion, and search workflows; prepare agendas and documents.
• Identify problematic information in letters and advise on resolutions; may approve appointments.
• Prepare offer letters for chair or dean where needed; gather information from other offices.
• Onboard and orient new faculty; oversee visa matters and advise on policies; troubleshoot issues.
• Ensure compliance with faculty-related policies as guided by the Office of Faculty Advancement.

Skills

Attention to detail

Deadline discipline

University systems navigation

Microsoft Office

Excellent communication

Confidentiality

Problem solving

Teamwork with Stanford partners

Safety awareness

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Stanford University School of Medicine in Palo Alto seeks a Hybrid Faculty Affairs Administrator 2 to provide analysis and guidance on faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies.

Candidates should have 3+ years of administrative experience, strong attention to detail, and excellent communication skills to coordinate with chairs, faculty, and external partners while maintaining confidentiality