Strategic Facilities & Real Estate Manager

Rincon Consultants, Inc; Ventura (CA); Hybrid; USD 110,000 - 135,000; Full time

Job summary

Rincon Consultants, Inc. is seeking a Facilities Manager to provide strategic oversight and day-to-day management of our leased office locations, ensuring workplaces support operational effectiveness, team member experience, client-facing professionalism, and consistency across offices.

The role leads real estate planning, site selection, lease negotiations and renewals, workplace standards, facilities operations, vendor management, capital improvements, and space planning, with regular travel

Qualifications

• 8+ years of progressive experience in facilities management, corporate real estate, corporate services, or a related field.
• Demonstrated experience negotiating leases, managing renewals, and maintaining productive landlord and property management relationships.
• Strong vendor management experience across facilities, maintenance, building services, or related functions.
• Experience developing and managing facilities budgets, operating expenses, and cost controls.
• Strong project management skills with experience coordinating multiple stakeholders, priorities, vendors, and timelines.
• Ability to develop thoughtful recommendations and business cases related to office locations, real estate decisions, and capital investments.
• Strong stakeholder partnership skills with the ability to collaborate effectively across Finance, Legal, Operations, IT, People Services, and organizational leadership.
• Ability to balance strategic planning with hand-on oversight of day-to-day facilities operations.

Responsibilities

• Lead the strategic oversight and day-to-day management of Rincon’s leased office locations.
• Partner with the Director, People Services and executive leadership to assess geographic expansion needs and evaluate opportunities for new offices, relocations, or consolidations.
• Identify and evaluate potential office locations based on operational, financial, accessibility, and brand considerations.
• Conduct due diligence and develop business cases and recommendations for prospective office locations and real estate decisions.
• Lead lease negotiations and renewals in partnership with Finance and Legal, ensuring terms align with Rincon’s long-term operational strategy.
• Manage landlord and property management relationships, monitor lease requirements, and proactively manage renewal timelines.
• Establish and maintain workplace standards that reflect Rincon’s brand, professionalism, and culture across office layouts, furnishings, signage, and client-facing spaces.
• Oversee office build-outs, renovations, capital improvements, and space planning.
• Manage facilities vendors supporting maintenance, cleaning, security, utilities, and other building services.
• Establish and oversee preventative maintenance programs and address facilities issues promptly to minimize operational disruption.
• Develop and manage facilities budgets, monitor operating expenses, and identify opportunities for cost optimization.
• Partner with Finance on long-term capital planning and real estate forecasting
• Coordinate building compliance with applicable safety requirements and partner with Safety leadership to support workplace safety standards.
• Support emergency preparedness and business continuity planning across Rincon locations.

Skills

Facilities management

Lease negotiations

Vendor management

Budgeting & cost controls

Project management

Stakeholder collaboration

Strategic planning

Day-to-day facilities operations

Job description

Rincon Consultants, Inc. is seeking a Facilities Manager to provide strategic oversight and day-to-day management of our leased office locations, ensuring workplaces support operational effectiveness, team member experience, client-facing professionalism, and consistency across offices.

The role leads real estate planning, site selection, lease negotiations and renewals, workplace standards, facilities operations, vendor management, capital improvements, and space planning, with regular travel