Strategic Facilities Project Controls Specialist

bloomenergy; San Jose (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

Bloom Energy is seeking a Project Controls Specialist to join our team in San Jose, CA. This on-site role reports to the VP, Global Facilities and supports multiple sites with administrative, financial, and operational project controls functions.

Responsibilities include managing PRs/POs, vendor invoices, and project cost tracking, while partnering with Finance, Procurement, and Project Managers to ensure accurate budgeting and on-time delivery. Strong ERP and Excel skills are essential.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Finance, Accounting, Operations, or a related field.
• 6-8 years of experience supporting facilities, construction, engineering, manufacturing, infrastructure, or capital project teams in a project coordinator, project controls, administrative, or financial support capacity.
• Experience managing purchase requisitions, purchase orders, invoice processing, expense tracking, and vendor coordination.
• Strong understanding of project budgeting, cost reporting, and CapEx/OpEx management processes.
• Experience working with ERP systems such as SAP, Oracle, NetSuite, or similar enterprise business systems.
• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, financial tracking, and reporting.

Responsibilities

• Provide administrative, financial, and operational support for Manufacturing Infrastructure and Facilities projects across multiple sites.
• Create, track, and manage purchase requisitions (PRs), purchase orders (POs), service agreements, and vendor invoices to support project execution and facility operations.
• Partner with Project Managers, Facilities Engineers, Finance, Procurement, and Accounts Payable teams to ensure timely processing and closure of procurement and payment activities.
• Maintain project cost tracking tools and financial records, ensuring accurate reporting of project budgets, commitments, expenditures, and forecasts.
• Support monthly, quarterly, and annual OpEx and CapEx reporting activities, including budget reconciliation, variance analysis, accrual tracking, and financial documentation.
• Monitor project spending against approved budgets and identify discrepancies, risks, or cost overruns for escalation to project leadership.
• Coordinate vendor onboarding, contract documentation, insurance certificates, site access requirements, and service scheduling activities.
• Maintain project documentation, records, meeting minutes, schedules, and reporting dashboards to support project governance and compliance requirements.
• Generate reports, presentations, metrics, and financial summaries for Facilities and Infrastructure leadership.
• Assist with project planning, resource coordination, meeting scheduling, and communication between internal stakeholders and external vendors.
• Support audit requests by maintaining organized project, procurement, and financial documentation.
• Identify opportunities to improve project controls, administrative processes, reporting accuracy, and operational efficiency.

Skills

Excel proficiency

Analytical skills

Attention to detail

Strong communication

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, Project Management, Finance, or related field

Tools

SAP

Oracle

NetSuite

Job description

Bloom Energy is seeking a Project Controls Specialist to join our team in San Jose, CA. This on-site role reports to the VP, Global Facilities and supports multiple sites with administrative, financial, and operational project controls functions.

Responsibilities include managing PRs/POs, vendor invoices, and project cost tracking, while partnering with Finance, Procurement, and Project Managers to ensure accurate budgeting and on-time delivery. Strong ERP and Excel skills are essential.