On-Site Project Controls Specialist, Facilities

Bloom Energy; San Jose (CA); On-site; USD 121,000 - 175,000; Full time

Job summary

Bloom Energy is seeking a Project Controls Specialist to provide centralized financial and administrative support for Manufacturing Infrastructure and Facilities projects in San Jose, CA. The role reports to the VP of Global Facilities and requires coordinating with Finance, Procurement, and Engineering teams.

The ideal candidate brings 6–8 years of project controls or administrative support experience, strong Excel and ERP skills, and a proactive, detail-oriented approach to managing budgets,

Qualifications

• Bachelor's degree in Business Administration, Project Management, Finance, Accounting, Operations, or a related field.
• 6-8 years of experience supporting facilities, construction, engineering, manufacturing, infrastructure, or capital project teams in a project coordinator, project controls, administrative, or financial support capacity.
• Experience managing purchase requisitions, purchase orders, invoice processing, expense tracking, and vendor coordination.
• Strong understanding of project budgeting, financial tracking, cost reporting, and CapEx/OpEx management processes.
• Experience working with ERP systems such as SAP, Oracle, NetSuite, or similar enterprise business systems.
• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, financial tracking, and reporting.
• Ability to organize and manage multiple projects, priorities, and deadlines in a fast-paced environment.
• Strong attention to detail with excellent analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills with the ability to work effectively across Finance, Procurement, Engineering, Construction, and Facilities teams.
• Experience supporting capital construction, infrastructure, facilities, or manufacturing projects is highly preferred.

Responsibilities

• Provide administrative, financial, and operational support for Manufacturing Infrastructure and Facilities projects across multiple sites.
• Create, track, and manage purchase requisitions (PRs), purchase orders (POs), service agreements, and vendor invoices to support project execution and facility operations.
• Partner with Project Managers, Facilities Engineers, Finance, Procurement, and Accounts Payable teams to ensure timely processing and closure of procurement and payment activities.
• Maintain project cost tracking tools and financial records, ensuring accurate reporting of project budgets, commitments, expenditures, and forecasts.
• Support monthly, quarterly, and annual OpEx and CapEx reporting activities, including budget reconciliation, variance analysis, accrual tracking, and financial documentation.
• Monitor project spending against approved budgets and identify discrepancies, risks, or cost overruns for escalation to project leadership.
• Coordinate vendor onboarding, contract documentation, insurance certificates, site access requirements, and service scheduling activities.
• Maintain project documentation, records, meeting minutes, schedules, and reporting dashboards to support project governance and compliance requirements.
• Generate reports, presentations, metrics, and financial summaries for Facilities and Infrastructure leadership.
• Assist with project planning, resource coordination, meeting scheduling, and communication between internal stakeholders and external vendors.
• Support audit requests by maintaining organized project, procurement, and financial documentation.
• Identify opportunities to improve project controls, administrative processes, reporting accuracy, and operational efficiency.

Skills

Excel advanced

Budgeting

Financial reporting

Project coordination

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

SAP

Oracle

NetSuite

Job description

Bloom Energy is seeking a Project Controls Specialist to provide centralized financial and administrative support for Manufacturing Infrastructure and Facilities projects in San Jose, CA. The role reports to the VP of Global Facilities and requires coordinating with Finance, Procurement, and Engineering teams.

The ideal candidate brings 6–8 years of project controls or administrative support experience, strong Excel and ERP skills, and a proactive, detail-oriented approach to managing budgets,