Strategic Executive Partner for the CEO

CIA - Commercial Insurance Associates; Brentwood (MD); On-site; USD 90,000 - 135,000; Full time

Job summary

Commercial Insurance Associates (CIA) is seeking an exceptional Executive Business Partner to support the CEO and the Executive Team. The role centers on managing executive priorities, coordinating strategic initiatives, and driving high-impact projects while ensuring discretion and polish in all communications.

The successful candidate will coordinate complex calendars, plan leadership meetings, and contribute to events, marketing support, and branding efforts.

Qualifications

• 7+ years in executive support or equivalent, with high discretion.
• Experience coordinating board meetings and executive off-sites from planning through execution.
• Advanced proficiency with Microsoft 365 and ability to produce executive-ready documents.
• Strong written and verbal communication skills, including drafting on behalf of leadership.
• Familiarity with AI-enabled technologies to assist executive teams.

Responsibilities

• Manage CEO calendar, travel, communications, and scheduling with competing priorities.
• Coordinate executive leadership and board meetings, agendas, minutes, and follow-ups.
• Draft, edit, and proofread correspondence, presentations, and reports for the CEO.
• Track cross-functional projects and strategic initiatives from the CEO's office.
• Plan and execute company events, leadership off-sites, client functions, and internal meetings.
• Support marketing initiatives, including materials, social media, and event marketing.

Skills

Executive support

Calendar management

Board coordination

Communication

Discretion

Project tracking

AI platforms familiarity

Education

Bachelor's degree in business administration or related field

Professional certification (PMP/CAPM/PACE/CAP)

Tools

Microsoft 365

AI tools (ChatGPT, Claude Cowork)

Job description

Commercial Insurance Associates (CIA) is seeking an exceptional Executive Business Partner to support the CEO and the Executive Team. The role centers on managing executive priorities, coordinating strategic initiatives, and driving high-impact projects while ensuring discretion and polish in all communications.

The successful candidate will coordinate complex calendars, plan leadership meetings, and contribute to events, marketing support, and branding efforts.