CEO Executive Partner: Strategy, Projects & Communications

CIA - Commercial Insurance Associates; Nashville (TN); On-site; USD 85,000 - 125,000; Full time

Job summary

Commercial Insurance Associates (CIA) seeks an exceptional Executive Business Partner to serve as the right hand to the CEO and a key partner to the Executive Team. This role transcends traditional admin work, managing executive priorities, coordinating strategic initiatives, and supporting marketing and communications efforts.

The ideal candidate is highly organized, proactive, discreet, and capable of producing executive-level work while strengthening CIA's internal and external brand.

Qualifications

• 7+ years of progressive executive support experience with at least 3 years supporting C-suite.
• Strong calendar, travel management and prioritization skills.
• Experience coordinating board meetings and high-visibility events.
• Advanced Microsoft 365 proficiency for executive documents and presentations.
• Experience with AI platforms (Claude, ChatGPT, etc.).
• Excellent written and verbal communication; handles confidential information with discretion.
• Judgment and discretion in handling sensitive company matters.

Responsibilities

• Manage the CEO's calendar, travel, communications, and scheduling with competing priorities.
• Coordinate executive leadership and board meetings, agendas, minutes, and follow-up actions.
• Draft, edit, and proofread correspondence, presentations, and reports for the CEO.
• Track cross-functional projects and strategic initiatives from the CEO's office.
• Plan and execute leadership events, off-sites, client functions, and internal meetings.
• Support growth initiatives, including document management and acquisitions coordination.
• Assist with marketing initiatives, including materials, social media support, and event marketing.
• Create executive-ready reports, dashboards, and communications; protect confidentiality.

Skills

Executive support

Calendar management

Communication

Discretion/Confidential handling

Project coordination

Education

Bachelor's degree

Professional certification (PMP/CAPM/PACE/CAP)

Tools

Microsoft 365

AI platforms (Claude/ChatGPT)

Job description

Commercial Insurance Associates (CIA) seeks an exceptional Executive Business Partner to serve as the right hand to the CEO and a key partner to the Executive Team. This role transcends traditional admin work, managing executive priorities, coordinating strategic initiatives, and supporting marketing and communications efforts.

The ideal candidate is highly organized, proactive, discreet, and capable of producing executive-level work while strengthening CIA's internal and external brand.