Strategic Executive Operations Lead (Biotech)

NOETIK; San Francisco (CA); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

NOETIK is seeking an Executive Operations Assistant to support the CEO and Chief People Officer, based primarily in South San Francisco with flexible remote work options. You will wear multiple hats—from executive scheduling and board prep to coordinating events and office operations.

In a fast-paced biotech/startup, you’ll partner with leaders, manage calendars across time zones, arrange travel, and help organize company-wide meetings, all while upholding confidentiality and professionalism.

Qualifications

• 8-10 years of operations, administrative or executive support experience in biotech, tech, or startups.
• Proven ability building trusted relationships with C-level executives and handling sensitive information.
• Expert calendar management across multiple time zones and coordinating with senior leaders.
• Strong communication, organization, and discretion; adept with modern collaboration tools and AI.

Responsibilities

• Manage complex, multi-time zone scheduling for up to six executives.
• Prepare for board, investor, and business development meetings; create and edit PPT decks.
• Support travel, expense reporting, and external meeting materials.

Skills

Executive support

Operations coordination

Calendar management

Cross-functional collaboration

Tools

Google Workspace

Slack

Zoom

Notion

Job description

NOETIK is seeking an Executive Operations Assistant to support the CEO and Chief People Officer, based primarily in South San Francisco with flexible remote work options. You will wear multiple hats—from executive scheduling and board prep to coordinating events and office operations.

In a fast-paced biotech/startup, you’ll partner with leaders, manage calendars across time zones, arrange travel, and help organize company-wide meetings, all while upholding confidentiality and professionalism.