Strategic Executive Office Liaison & Admin Support

CCC; Chicago (IL); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Excellent health benefits

403(b) & 457(b) retirement plans

SURS Retirement Plan

Generous vacation/holidays/personal/sr

Tuition Reimbursement

Job summary

Malcolm X College seeks an Executive Office Support Liaison to provide confidential executive assistance to senior college leaders. You will handle calendars, correspondence, and complex administrative tasks with discretion while coordinating meetings and events.

Role requires strong communication, organization, and customer service skills, plus proficiency with Outlook and Microsoft Office. Chicago residency is required for full-time staff, with competitive benefits offered.

Qualifications

• Associate’s degree from an accredited college. Bachelor’s degree or higher preferred.
• Three years of experience in an administrative support capacity.
• Previous experience supporting executive functions strongly preferred.
• Proficient in Outlook and Microsoft Office suite.
• Knowledge of general office procedures and practices.
• Excellent written and verbal communication skills.
• Ability to compose correspondence and manage multiple tasks.
• Ability to work independently and meet deadlines in a diverse environment.
• English and Spanish bilingual preferred.

Responsibilities

• Provides administrative support and office manager functions for the Executive/OD.
• Greets visitors, answers inquiries, and directs to appropriate staff.
• Manages supervisor’s calendar, schedules meetings, and informs daily commitments.
• Prepares correspondence, maintains confidential files, and runs data in spreadsheets.
• Plans and coordinates meetings and events, including logistics and materials.
• Handles mail, receipts, and procurement processes; processes invoices and PO approvals.
• Supports committee work and prepares management reports and special projects.
• Maintains and updates business reports including procurement and budgets.

Skills

Interpersonal skills

Time management

Organizational skills

Customer service

Discretion and judgment

Bilingual English/Spanish

Education

Associate’s degree

Bachelor’s degree (preferred)

Tools

Outlook

Microsoft Office (Word, Excel, PowerPoint)

Job description

Malcolm X College seeks an Executive Office Support Liaison to provide confidential executive assistance to senior college leaders. You will handle calendars, correspondence, and complex administrative tasks with discretion while coordinating meetings and events.

Role requires strong communication, organization, and customer service skills, plus proficiency with Outlook and Microsoft Office. Chicago residency is required for full-time staff, with competitive benefits offered.