Part-Time College Admin Assistant - Impact & Support

Selectminds; Chicago (IL); Hybrid; USD 21,000 - 26,000; Part time

Benefits offered by this job

Local 1708 union

Equal opportunity employer

Job summary

City Colleges of Chicago—Malcolm X College, in the Continuing Education Department, seeks a Part-Time College Administrative Assistant I. This role performs administrative, personnel and fiscal support within a college unit and contributes to efficient operations.

Salary is $17 per hour, with compensation determined by the applicable collective bargaining agreement; the position is represented by Local 1708, and CCC is an equal opportunity employer.

Qualifications

• Graduation from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of training or experience.
• Considerable knowledge of the principles and practices of public and business administration. Considerable knowledge of department practices and procedures. Good knowledge of general office computer software.
• Ability to work and interact with the general public and college personnel.
• Ability to speak and write effectively.
• Good organizational skills. Good verbal and written communication skills. Good computer and keyboarding skills.

Responsibilities

• Performs personnel functions for the college administration.
• Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
• Maintains a liaison between administration, faculty and students.
• Composes correspondence and assists in the formulation of personnel practices and procedures.
• Reviews material, supply and equipment requisitions and prepares expense vouchers.
• Conducts studies to improve the efficiency of the operations within an organizational unit.
• May assist in the interview process of applicants for clerical staff positions.
• Adheres to CCC Customer Service Excellence standards.
• Performs related duties as required.

Skills

Public administration

Business administration

Office software

Communication skills

Organizational skills

Verbal and written communication

Keyboarding skills

Public interaction

Education

High school diploma or equivalent

Two years of college

Two years of clerical/administrative experience

Tools

Office software

Job description

College Administrative Assistant I (Part-time)

Malcolm X College is seeking a Part Time College Administrative Assistant for the Continuing Education Department. This position performs administrative, personnel and or fiscal services in a college administrative unit; and performs related duties as required.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect

ESSENTIAL DUTIES:
1. Performs personnel functions for the college administration.
2. Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
3. Maintains a liaison between administration, faculty and students.
4. Composes correspondence and assists in the formulation of personnel practices and procedures.
5. Reviews material, supply and equipment requisitions and prepares expense vouchers.
6. Conducts studies to improve the efficiency of the operations within an organizational unit.
7. May assist in the interview process of applicants for clerical staff positions.

8. Adheres to CCC Customer Service Excellence standards.
9. Performs related duties as required.

QUALIFICATIONS:
1. Graduation from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of training or experience.
2. Considerable knowledge of the principles and practices of public and business administration. Considerable knowledge of department practices and procedures. Good knowledge of general office computer software.
3. Ability to work and interact with the general public and college personnel.
4. Ability to speak and write effectively.
5. Good organizational skills. Good verbal and written communication skills. Good computer and keyboarding skills.

Salary: $17 per hour

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

This position is represented by the Local 1708 union.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!

Additional Information

• Salary Range: Salary: $17 per hour

My Profile

Create and manage profiles for future opportunities.