Strategic Executive Office & Board Relations Manager

Catholic-Charities-of-Baltimore; Timonium (MD); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Vacation/sick/holiday pay

403(b) Retirement Plan with employer 4

Tuition Advancement

Job summary

Catholic Charities of Baltimore is seeking an Executive Office Manager to support the Executive Director and leadership team, coordinating board activities and stakeholder engagement. The role blends advanced project management with discretion and service mindset, ensuring timely briefing materials and effective communications.

The position supports onboarding, training, and ongoing engagement of Board Members and other stakeholders, and requires strong communication skills and exceptional

Qualifications

• Bachelor’s degree in business administration, communications, nonprofit management, or related field, or equivalent experience.
• Three (3) years as an Executive Assistant or similar with senior-level executives.
• Experience supporting senior leaders, coordinating events, facilities, calendars, and organizational initiatives.

Responsibilities

• Provide executive assistant tasks for the Executive Director and COO, including calendar management, expenses, calls, meeting logistics, and ancillary duties.
• Coordinate all board, retreat, and committee meetings: agendas, materials, logistics, minutes.
• Distribute board materials timely and update meeting/member management software.
• Onboard/train Board Members on software; train staff on the system for committees they support.
• Engage with donors and stakeholders; plan annual calendar; coordinate follow-up.
• Plan board engagement activities and coordinate volunteer opportunities and tours.
• Assist with client communications portfolio with Development Office; schedule client meetings and follow-ups.
• Prepare briefing materials; ensure timely delivery and meeting readiness.
• Create agendas and distribute minutes for internal/external meetings to document decisions.
• Coordinate Executive Director with Board members for timely communication.
• May assist with projects or initiatives, organizing timelines and resources.
• Perform other duties as assigned.

Skills

Strategic thinking

Judgment & discretion

Communication skills

Professional presence

Time management

Organization

Leadership potential

MS Office

Windows PC

Education

Bachelor's degree in business administration, communications, nonprofit management

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Board management software

Job description

Catholic Charities of Baltimore is seeking an Executive Office Manager to support the Executive Director and leadership team, coordinating board activities and stakeholder engagement. The role blends advanced project management with discretion and service mindset, ensuring timely briefing materials and effective communications.

The position supports onboarding, training, and ongoing engagement of Board Members and other stakeholders, and requires strong communication skills and exceptional