Executive Office Manager & Board Liaison

Catholic Charities of Baltimore; Baltimore (MD); Hybrid; USD 73,000 - 82,000; Full time

Benefits offered by this job

Health/Dental/Vision

Vacation/holiday pay

403(b) Retirement Plan

Tuition Advancement

Paid Parental Leave

Job summary

Catholic Charities of Baltimore is seeking an Executive Office Manager to report to the Executive Director and support the executive leadership team, leveraging relationships with Board of Trustees and other stakeholders through strong communication and planning. This role blends advanced project management with the discretion and service mindset of an executive assistant.

The work schedule is Monday to Friday 8 AM - 4 PM, with hybrid work options available.

Qualifications

• Bachelor’s degree in business administration, communications, nonprofit management, or related field.
• Three years working as an Executive Assistant or with equivalent responsibilities, supporting senior-level executives.
• Experience coordinating events, facilities, calendars, and schedules; and supporting organizational initiatives.

Responsibilities

• Provide executive assistant tasks for the Executive Director and COO, including calendars and expense reporting.
• Plan and coordinate board, retreats, and committee meetings with agendas, materials, logistics, and minutes.
• Distribute board materials and executive updates using meeting software.
• Onboard/train Board Members and staff on meeting/software systems; maintain Board files and onboarding.
• Coordinate engagement between the Executive Director and donors/stakeholders, including annual calendars.
• Plan and organize Board engagement activities and volunteer opportunities.
• Support Development officers with client communications and follow-ups on asks and gifts.
• Prepare briefing materials and distribute accurate minutes for meetings.
• Assist with project management and other duties as assigned.

Skills

Strategic thinking

Strong communication

Discretion

Time management

Highly organized

Executive support

Board liaison

MS Office

Relationship management

Education

Bachelor’s degree in business administration, communications, nonprofit management, or related field

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Job description

Catholic Charities of Baltimore is seeking an Executive Office Manager to report to the Executive Director and support the executive leadership team, leveraging relationships with Board of Trustees and other stakeholders through strong communication and planning. This role blends advanced project management with the discretion and service mindset of an executive assistant.

The work schedule is Monday to Friday 8 AM - 4 PM, with hybrid work options available.