Program Coordinator Lead-OBGYN-Full-Time-Days

UF Health; Jacksonville (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

UF Health Jacksonville is seeking a Program Coordinator Lead to drive operational initiatives within the OB/GYN department, ensuring alignment with organizational goals. You will independently apply judgment to day-to-day operations while supporting strategic priorities.

The role involves coordinating projects, developing KPI tracking, and enhancing departmental visibility through newsletters and content, working with clinical leadership and UF communications teams.

Qualifications

• Bachelor's degree in business, healthcare administration, or related field; or an equivalent combination of education and experience.
• Master's Degree preferred.
• Previous experience in business administration or related field preferred.
• Understanding of social media, marketing tools, and AI tools preferred.

Responsibilities

• Coordinate Operational Initiatives: Supports OB/GYN department by acting as program coordinator lead.
• Align workflow activities with divisional and organizational objectives.
• Development and execution of communication initiatives: oversee newsletters, meetings, and updates.
• Project coordination: manage departmental projects, deliverables, timelines, and follow-ups.
• Visibility and engagement support: design newsletters and content for faculty, staff, alumni, residents.
• Strategic planning sessions: arrange meetings, document action items and timelines.
• Report development: create and maintain reports, engagement metrics, KPI tracking.
• Workflow improvement: collaborate to ensure efficient processes and optimal resource use.
• Resource development: assist in creating division materials and patient handouts.

Skills

Business administration

Communication

Social media

AI tools awareness

Education

Bachelor's degree in business or healthcare administration

Master's degree preferred

Job description

Overview

Reporting to the Director, Healthcare Administration, working closely with the Department's Business Manager, Division Administrator, and Clinical Administrator, the Program Coordinator Lead will coordinate operational initiatives and departmental priorities, ensuring departmental alignment with organizational goals and timelines. The ideal candidate will be capable of functioning independently to apply judgment in decisions relating to day-to-day operations while maintaining departmental and divisional strategic goals.

Responsibilities

• Coordinate Operational Initiatives: Supports the objectives and goals of the OB/GYN department by functioning as a program coordinator lead. Align workflow activities and strategic projects with divisional, departmental and organizational objectives.
• Development and Execution of Communication Initiatives: Oversee operational communication activities, presentations, newsletters, run department meetings, and coordinate departmental updates.
• Project Coordination: Manage departmental projects, operational deliverables, timelines, and follow-ups to ensure accountability and efficiency.
• Visibility and Engagement Support: Design and disseminate periodic newsletters and social media content to faculty, staff, GME alumni, resident physicians, and key stakeholders to keep them informed regarding departmental activities. Enhance departmental visibility through website coordination, communication planning, content organization, and collaboration with UF communications and marketing teams.
• Strategic Planning Sessions: Ensure senior department secretaries of the divisions within the department arrange, take minutes, and document action items at scheduled planning sessions, working with administrative leadership to prepare specific timelines and records for department meetings and strategic planning sessions.
• Report Development: Work with department administrative and clinical leadership to develop and maintain division and departmental operation reports, engagement metrics, and prepare KPI tracking tools.
• Workflow Improvement: Collaborate with the Clinical Administrator, Business Manager, and Operations Manager to ensure effective workflows, ensuring optimum use of available resources to meet department goals.
• Resource Development: Assist in creating division-specific materials, patient handouts, rack cards, and operational resources in accordance with University and ACGME standards.
• Research Support: Assist resident physicians along with faculty and staff on the development of research projects and the preparation of potential publication materials for white papers or peer reviewed journals.

Qualifications

• Previous experience in business administration or a related field is preferred.
• Understanding of social media, marketing tools, and AI tools is preferred.
• Bachelor's degree in business, healthcare administration, or related field; or an equivalent combination of education and experience. - required
• Master's Degree preferred.
• Additional duties as assigned may vary.

UJPI is an Equal Opportunity Employer and Drugfree Workplace