Strategic Executive Coordinator: Board & Institutional Affairs

Dominican School of Philosophy & Theology; San Francisco (CA); Presencial; USD 75.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical & dental plan

Paid vacation, sick days, & holidays

403(b) contribution

Continuing education opportunities

Descripción de la vacante

Dominican School of Philosophy & Theology in Berkeley, CA seeks an Executive & Institutional Affairs Coordinator to provide high-level administrative support to the President and senior officers, coordinating institutional activities and serving as a link among the Board, faculty, staff, students, and external partners.

This role requires initiative, discretion, organization, and independent follow-through.

Formación

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Significant experience in administrative coordination, executive support, event management, institutional affairs, or a related field.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple projects and competing priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and confidentiality.
• Demonstrated ability to work independently and take initiative.
• Strong interpersonal skills and the ability to work effectively with individuals occupying a wide range of roles and levels of responsibility.
• Proficiency with common office productivity tools, including Microsoft Office, Sharepoint, etc.

Responsabilidades

• Provide proactive administrative and organizational support to the President, helping to manage priorities and fulfill institutional responsibilities effectively.
• Drafting agendas, briefing materials, correspondence, and other documents for the President.
• Conduct research and gather information on matters assigned by the President and other DSPT Officers.
• Assist with preparation of reports, presentations, proposals, and other institutional documents.
• Maintain appropriate confidentiality regarding sensitive institutional, personnel, student, financial, and other matters.
• Anticipate administrative needs and identify opportunities to optimize the President’s effectiveness and efficiency.
• Coordinate the planning and execution of major DSPT events, including lectures, conferences, convocations, and academic ceremonies.
• Develop event timelines, task lists, budgets, and logistical plans that unify the efforts of the entire staff.
• Oversee event setup, execution, and follow-up.
• Ensure that events are conducted professionally and in a manner consistent with DSPT’s mission and institutional character.
• Evaluate events after completion and recommend improvements for future activities.
• Serve as a principal administrative liaison between the President and the DSPT Board of Directors.
• Coordinate meetings of the Board, including scheduling, communications, agendas, meeting materials, logistics, and follow-up.
• Assist with preparation and distribution of meeting materials and other communications.
• Support orientation and onboarding activities for new Board members as assigned.
• Help coordinate special meetings, retreats, receptions, and other activities involving the Board.
• Provide administrative and project support to other DSPT staff and faculty as needed, particularly when institutional activities require coordination across functional areas.
• Facilitate student support by, e.g., posting information and connecting students with other internal and external resources.
• Help coordinate communications and activities that involve multiple members of the DSPT community.
• Provide backup administrative support during periods of staff absence or unusually high workload.
• Assist with projects related to accreditation, institutional planning, development, communications, recruitment, or other areas as assigned.
• Contribute to a collaborative and service-oriented administrative culture within DSPT.
• Assist the President with professional correspondence and communications with constituents, including the DSPT College of Fellows.
• Draft, edit, and format correspondence, invitations, announcements, and other communications as assigned.
• Ensure that communications and event materials are accurate, timely, professional, and consistent with DSPT’s institutional identity.

Conocimientos

Administrative coordination

Executive support

Event management

Institutional affairs

Confidentiality

Communication

Time management

Educación

Bachelor’s degree

Equivalent combination of education and experience

Herramientas

Microsoft Office

SharePoint

Descripción del empleo

Dominican School of Philosophy & Theology in Berkeley, CA seeks an Executive & Institutional Affairs Coordinator to provide high-level administrative support to the President and senior officers, coordinating institutional activities and serving as a link among the Board, faculty, staff, students, and external partners.

This role requires initiative, discretion, organization, and independent follow-through.