Strategic Executive Assistant with Remote Day

University of Maryland Medical System; Baltimore (MD); On-site; USD 60,000 - 76,000; Full time

Job summary

University of Maryland Medical System seeks an experienced executive assistant to provide confidential administrative and project support to senior leaders. The role requires discretion, professional communication, and adept coordination of meetings and documents.

Key duties include preparing confidential materials, scheduling meetings, drafting minutes, and managing budgets and special projects within a healthcare environment.

Qualifications

• High School Diploma or GED required; Associate Degree preferred.
• Five years progressively responsible secretarial experience including executive level responsibilities.
• Experience in a business, professional or health care environment is required.
• Familiarity with medical terminology is preferred.

Responsibilities

• Acts as an intermediary for executives. Responds to telephone inquiries and composes confidential correspondence and presentation materials.
• Schedules and coordinates meetings, travel and lodging; prepares agendas and minutes; briefs executives prior to meetings.
• Creates monthly justification reports for expenses and reviews departmental budgets and funds; authorizes petty cash distributions.
• Monitors and balances departmental budgets and assists with projections and budgetary recommendations; identifies anomalies.
• Provides project coordination and/or leads assignments; tracks progress to ensure timely completion.
• Reads, summarizes, prioritizes incoming correspondence and information; screens items that can be handled independently.

Skills

MS Office

Typing

Data entry

Verbal communication

Written communication

Interpersonal skills

Confidentiality

Education

High School Diploma or GED required

Associate Degree preferred

Job description

University of Maryland Medical System seeks an experienced executive assistant to provide confidential administrative and project support to senior leaders. The role requires discretion, professional communication, and adept coordination of meetings and documents.

Key duties include preparing confidential materials, scheduling meetings, drafting minutes, and managing budgets and special projects within a healthcare environment.