Executive Assistant (Hybrid)

Globe Life Liberty National Division- The Jackson Agencies; McKinney (TX); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, vision insurance

Company-paid 401k and pension

Paid holidays & time off

Parental leave

Education reimbursement

Discounted Texas Rangers tickets

Job summary

Globe Life is seeking an Executive Assistant in a hybrid role based in McKinney, Texas. You will provide high-level administrative and strategic support to Vice Presidents in a sales division, prioritizing tasks, managing calendars, vendors, and budgets while handling sensitive matters with discretion.

The role requires 5+ years supporting C-level executives, exemplary communication skills, and the ability to coordinate complex events and reports.

Qualifications

• 5+ years supporting C-level executives in a complex environment.
• Demonstrated discretion and judgment in handling executive operations.
• Excellent written and verbal communication; professional interactions.
• Willingness to travel and adapt to shifting business needs.

Responsibilities

• Prioritize schedules, resolve calendar conflicts, and escalate for executives when needed.
• Represent executives in communications and meetings, and manage commitments.
• Select vendors, approve expenses within limits, and manage event budgets.
• Prepare reports identifying trends, risks, and opportunities for decisions.
• Coordinate briefing materials and meeting logistics for leadership discussions.
• Provide hands-on in-office support and assist with visitors and deliveries.
• Oversee expense reporting and vendor invoicing for the Sales Division.
• Plan and support Agency Owner, Summit, Council, and virtual meetings.

Skills

Executive support

Vendor management

Budget management

Meeting coordination

Communication skills

Microsoft Office

Education

Bachelor's degree in Business Administration, Communications, or a related discipline

Tools

Microsoft Office Suite

Teams & SharePoint

Job description

Primary Duties & Responsibilities

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Job Description

Executive Assistant (Hybrid)

Primary Duties & Responsibilities

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Role Overview

Could you be our next Executive Assistant? Globe Life is looking for an Executive Assistant to join the team! In this role, you will be responsible for providing high-level administrative and strategic support to the Vice Presidents of a Globe Life Sales Division, serving as a key point of contact and trusted partner to the sales organization and exercising discretion and independent judgment in managing sensitive and confidential matters. The Executive Assistant independently prioritizes tasks, makes day-to-day operational decisions on behalf of the organization, selects vendors, manages event budgets and prepares reports and materials that influence business decisions. The Executive Assistant ensures organizational effectiveness by balancing multiple priorities, anticipating needs, and representing the Vice Presidents in both internal and external interactions.

This is a hybrid position located in McKinney, Texas (WFH Monday & Friday, In Office Tuesday-Thursday).

What You Will Do

• Exercise independent judgment in prioritizing schedules, resolving calendar conflicts, and determining which meetings or issues require an Executive's direct attention.
• Represent Executive's in communications and meetings, making commitments and responding to inquiries to ensure seamless daily operations.
• Select and negotiate with vendors, approve related expenses within established limits, and manage event budgets to ensure cost-effective execution of division meetings.
• Prepare and review reports that identify trends, risks, and opportunities to support executive decision-making.
• Revise and improve administrative and event-planning processes to enhance efficiency, collaboration, and business outcomes.
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Review and prioritize requests and information, determine appropriate actions or routing, and ensure timely responses and follow-up.
• Manage Executive calendars, contacts, and travel logistics; anticipate needs and adjust schedules to maximize executive productivity.
• Coordinate briefing materials and meeting logistics to ensure leaders are well-prepared for discussions and decisions.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents supporting organizational objectives.
• Oversee expense reporting, vendor invoicing, and other administrative processes for the Sales Division leadership team.
• Manage monthly and quarterly reporting as requested, updating information accurately and in a timely manner.
• Plan and supports execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Virtual Meetings, Leadership Academies and Conventions.
• Partner with Marketing, Sales Operations, and Communications teams to coordinate agendas, manage event logistics, and ensure alignment with executive goals.
• Monitor project timelines, prepare updates, and flag potential issues or risks for management review.
• Coordinate facility and IT requests, onboarding support, and in-office logistics to maintain a professional and organized work environment.
• Exercise discretion, confidentiality, and sound judgment in handling executive-level matters.
• Anticipate the needs of the Executives, guests, and agency owners based on circumstances and business priorities.
• Provide hands-on in-office support, welcoming and directing visitors, new hires, and deliveries as needed.

What You Can Bring

• Bachelor's degree in Business Administration, Communications, or a related discipline; equivalent professional experience accepted.
• 5+ years of experience supporting C-level executives in a complex business environment, including managing executive priorities, vendors, and event budgets.
• Proven ability to exercise independent discretion and judgment in managing executive operations, budgets, and vendor relationships, including negotiating with vendors and balancing cost, quality, and timing considerations.
• Skilled in negotiating with vendors, managing budgets, and balancing cost, quality, and timing considerations.
• Demonstrated ability to maintain confidentiality, professionalism, and sound judgment in handling sensitive matters, with a strong sense of ownership and accountability.
• Strong verbal and written communication skills with excellent grammar, clarity, and professionalism; builds positive working relationships across teams and serves as a trusted liaison for leadership.
• Strong analytical and problem-solving skills; able to identify issues, evaluate options, and recommend practical solutions.
• Exceptional planning, time management, and analytical skills; able to manage multiple priorities, meet tight deadlines, identify issues, and recommend practical solutions.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint).
• Highly organized, adaptable, self-motivated, and dependable; flexible and willing to adjust to shifting business needs, including occasional travel and work outside normal hours for major events.
• Demonstrated ability to act with discretion, make independent decisions, and influence leadership efficiency through strategic administrative support.

Applicable To All Employees of Globe Life Family of Companies

• Reliable and predictable attendance of your assigned shift.
• Ability to work full time and/or part time based on the position specifications.

How Globe Life Will Support You

Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don’t just work, but thrive at Globe Life:

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because your well-being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
• Paid holidays and time off to support a healthy work-life balance.
• Parental leave to help our employees welcome their new additions.
• Subsidized all-in-one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals.
• Company-paid counseling for assistance with mental health, stress management, and work-life balance.
• Continued education reimbursement eligibility and company-paid FLMI and ICA courses to grow your career.
• Discounted Texas Rangers tickets for a proud visit to Globe Life Field.

Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.

Location

McKinney, Texas