Strategic Executive Assistant to VP of Communications

Wesleyan Assurance Society; Middletown (CT); On-site; USD 63,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Wellness programs

Generous paid time off

Retirement plans

Flexible work schedules

Tuition programs

Job summary

Wesleyan University, in Middletown, CT, seeks an Executive Assistant to the Vice President for Communications. The role emphasizes proactive calendar management, discretion with confidential information, and high-quality executive support across leadership, faculty, and staff.

Responsibilities include coordinating complex schedules, preparing drafts and presentations, managing special projects, and ensuring efficient office operations across campus locations.

Qualifications

• Associate’s degree and at least five years of admin/EA or similar experience.
• Ability to manage an executive’s calendar with discretion.
• Experience with project management tools.
• Strong relationship and confidentiality skills.
• Ability to work autonomously and anticipate needs.
• Flexible schedule including some evenings and weekends.

Responsibilities

• Manage scheduling for the Vice President, including calendar, calls, travel and meetings; prepare materials.
• Prepare confidential correspondence, documents, and presentations; manage information flow to leadership.
• Handle special projects including higher education surveys.
• Support project organization; track invoices and archiving.
• Evaluate and improve office procedures for efficiency.
• Coordinate day-to-day operations and office logistics at two locations.
• Monitor budgets and process invoices; provide regular account summaries.
• Coordinate logistics for events and programs sponsored by Communications.
• Other duties as assigned.

Skills

Calendar management

Discretion with confidential info

Time management

Communication skills

Relationship management

Gatekeeping

Multitasking

Customer service

Education

Associate’s degree

Equivalent combination of education and experience

Tools

Microsoft Office

Project management tools

Database reporting tools

Microsoft Excel

Job description

Wesleyan University, in Middletown, CT, seeks an Executive Assistant to the Vice President for Communications. The role emphasizes proactive calendar management, discretion with confidential information, and high-quality executive support across leadership, faculty, and staff.

Responsibilities include coordinating complex schedules, preparing drafts and presentations, managing special projects, and ensuring efficient office operations across campus locations.