Strategic Executive Assistant to VP/GM, Service - Flexible

Crane Payment Innovations; Mount Prospect (IL); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

401K with company contribution

Tuition assistance

Volunteer events

Job summary

Crane Payment Innovations in Mount Prospect is seeking an experienced Executive Assistant to support the VP/GM, Service and the CPI Mount Prospect site. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

You will lead the site’s philanthropy and community initiatives, chair the Crane Charitable Fund, and partner with the Senior Leadership Team to enable smooth operations and timely communications.

Qualifications

• Experience supporting a senior executive in a fast-paced corporate environment.
• Bachelor’s Degree and 5–7 years of experience supporting a C-level executive in a global company.
• Demonstrated professionalism, discretion, and experience handling confidential information.
• Can-do attitude with proactive and solution-oriented approach to support the team.
• Excellent attention to detail and strong communication skills.
• Ability to work with diverse stakeholders and manage priorities under tight deadlines.

Responsibilities

• Provide high-level administrative support to senior leaders, including calendar management, email prioritization, travel coordination, visa support, expense reporting, correspondence, and follow-up on key priorities.
• Prepare, proofread, assemble, and distribute executive-level materials, including presentations for the Senior Leadership Team.
• Lead site philanthropy and community engagement initiatives, chair the Crane Charitable Fund, and liaise for the Mount Prospect site.
• Develop professional PowerPoint presentations, Excel reports, and other documents to support executive decision-making.
• Coordinate timelines and materials through Teams and SharePoint for accurate, timely information delivery to executives.
• Plan and manage logistics for executive meetings, events, onboarding, off-sites, catering, and related materials.
• Support communications for leadership forums and all-hands meetings, and collaborate with stakeholders.

Skills

Calendar management

Email prioritization

Travel coordination

Visa support

Expense reporting

Executive communication

Confidential information handling

Education

Bachelor’s Degree

Tools

PowerPoint

Excel

Word

Outlook

Teams

Diligent

Concur

Job description

Crane Payment Innovations in Mount Prospect is seeking an experienced Executive Assistant to support the VP/GM, Service and the CPI Mount Prospect site. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

You will lead the site’s philanthropy and community initiatives, chair the Crane Charitable Fund, and partner with the Senior Leadership Team to enable smooth operations and timely communications.