Executive Assistant

Crane Payment Innovations; Mount Prospect (IL); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

401K with company contribution

Tuition assistance

Volunteer events

Job summary

Crane Payment Innovations in Mount Prospect is seeking an experienced Executive Assistant to support the VP/GM, Service and the CPI Mount Prospect site. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

You will lead the site’s philanthropy and community initiatives, chair the Crane Charitable Fund, and partner with the Senior Leadership Team to enable smooth operations and timely communications.

Qualifications

• Experience supporting a senior executive in a fast-paced corporate environment.
• Bachelor’s Degree and 5–7 years of experience supporting a C-level executive in a global company.
• Demonstrated professionalism, discretion, and experience handling confidential information.
• Can-do attitude with proactive and solution-oriented approach to support the team.
• Excellent attention to detail and strong communication skills.
• Ability to work with diverse stakeholders and manage priorities under tight deadlines.

Responsibilities

• Provide high-level administrative support to senior leaders, including calendar management, email prioritization, travel coordination, visa support, expense reporting, correspondence, and follow-up on key priorities.
• Prepare, proofread, assemble, and distribute executive-level materials, including presentations for the Senior Leadership Team.
• Lead site philanthropy and community engagement initiatives, chair the Crane Charitable Fund, and liaise for the Mount Prospect site.
• Develop professional PowerPoint presentations, Excel reports, and other documents to support executive decision-making.
• Coordinate timelines and materials through Teams and SharePoint for accurate, timely information delivery to executives.
• Plan and manage logistics for executive meetings, events, onboarding, off-sites, catering, and related materials.
• Support communications for leadership forums and all-hands meetings, and collaborate with stakeholders.

Skills

Calendar management

Email prioritization

Travel coordination

Visa support

Expense reporting

Executive communication

Confidential information handling

Education

Bachelor’s Degree

Tools

PowerPoint

Excel

Word

Outlook

Teams

Diligent

Concur

Job description

Have you everusedaself-checkout ina Home Depot, Target or Walmart?Played the slots at a MGM Casino?Maybe yougrabbed a drink from a vending machine or paid to park your car?Ifyou’veanswered with a resounding “Yes,”thenyou’vedone so with the aid of one of the 10 million devices installed by Crane Payment Innovations (CPI). Wemake thetechnology that powers your everyday life,enabling more than 4 billion transactions every week in more than 143 currencies worldwide.From cash and coins to cards and mobile, we keep the world of payments moving with smart validation devices and businessmanagement software. Headquartered in Malvern, PA, CPI is supported by:~2,000 global associates, 6 manufacturing sites, more than 10 corporate offices and a global field service organization.

What You’ll Be Doing

We are seeking a dynamic, organized, self-starter to serve as Executive Assistant to the VP/GM, Service with additional support for the CPI Mount Prospect site. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant must exhibit professionalism, discretion, and the capacity to handle confidential information with sensitivity.

Responsibilities

• Providing high-level administrative support to senior leaders, including calendar management, email prioritization, travel coordination, visa support, expense reporting, correspondence, and follow-up on key priorities.
• Prepare, proofread, assemble, and distribute executive-level materials, including presentations and documents for the CPI Senior Leadership Team.
• Lead all site philanthropy and community engagement initiatives, including employee volunteer programs, while serving as Chair of the Crane Charitable Fund and the primary liaison for charitable activities for the Mount Prospect site.
• Develop and maintain professional PowerPoint presentations, Excel spreadsheets, reports, and other business documents that support executive decision-making and division priorities.
• Coordinate key process timelines, materials, and distribution through Teams and SharePoint to ensure accurate, timely delivery of information to executives.
• Plan and manage logistics for executive meetings, events, onboarding activities, off-site orientations, conference rooms, catering, hotel accommodations, transportation, and related materials.
• Partner with CPI’s Senior Leadership Team and key stakeholders to support business communications, including drafting, posting, and distributing messages for leadership forums and all-hands meetings.
• Manage all travel and logistics for Service Technician training programs in Mount Prospect, including traveler profiles, flights, hotels, ground transportation, and catering. Provide ongoing support to trainees and instructors by resolving travel-related issues and ensuring smooth program execution from start to finish.
• Provide administrative support including calendar assistance, data entry, document preparation, filing, scanning, and copying
• Build strong working relationships with leaders, employees, external partners, executive assistants, and global HR stakeholders to enable effective collaboration across the organization.
• Act as a proactive problem solver, trusted liaison, and flexible support resource across executive administrative responsibilities and global HR initiatives.

WHO WE ARE LOOKING FOR

• Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment

Preferred Qualifications

• Bachelor’s Degree and 5 to 7 years of relevant professional experience supporting a C-level executive in a global company
• Ability to be comfortable with ambiguity and capable of making appropriate decisions independently
• Demonstrated professionalism, discretion, and experience in working with highly confidential information
• Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value and assist the team
• Exceptional attention to detail
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Exercise excellent judgment in setting priorities and interacting with internal and external contacts
• Ability to work well under pressure and respond to tight deadlines
• Excellent interpersonal, verbal, and written communication skills
• Strong focus on customer service, team player mentality, and ability to work collaboratively with others
• Expert capabilities on all Microsoft products including PowerPoint, Excel, Word, Outlook, and Teams with prior experience with Diligent and Concur a plus

What We Are Offering

• Salary: $75,000-$90,000 + company bonus
• Generous paid time off, including sick and holiday
• Flexible work environments
• Medical, dental, & vision insurance
• 401K with Company contribution
• Flexible spending accounts
• Life insurance and disability benefits
• Defined career growth plans with opportunities outside your “comfort zone”
• “Team Building activities that support innovation”
• Discounts for childcare
• Tuition assistance
• Community involvement and volunteering events

CPI is part of Crane NXT

Crane NXT is a premier industrial technology company that provides proprietary and trusted technology solutions to secure, detect, and authenticate what matters most to its customers. The company is a pioneer in advanced, proprietary micro-optics technology for securing physical products, and its sophisticated electronic equipment and associated software leverages proprietary core capabilities with detection and sensing technologies. Crane NXT has approximately 4,000 employees with global operations and manufacturing facilities in the United States, the United Kingdom, Mexico, Japan, Switzerland, Germany, Sweden, and Malta. For more information, visit www.cranenxt.com.

Crane Payment Innovations is committed to hiring a diverse workforce. Applicants will receive consideration without regard to race, color, religion, sex, gender identity, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law. #CPI