Strategic Executive Assistant to VP

Phoenix Children's Hospital, Inc.; Phoenix (AZ); On-site; USD 60,000 - 85,000; Full time

Job summary

Phoenix Children's Hospital, Inc. is seeking an Executive Assistant to provide advanced administrative support to executives at the Vice President level.

You will ensure efficient data and information flow, meticulous scheduling, and professional service for internal and external visitors. The role involves organizing calendars, managing deadlines, preparing materials for meetings, handling confidential information, and supporting presentation development and communications.

Qualifications

• High School Diploma or equivalent is required.
• Five (5) or more years of administrative experience supporting executive management is required.
• Two (2) or more years of experience in a Windows environment that includes MS Office (Word, PowerPoint, Excel) is required.
• Excellent customer service, strong communication, and good planning/organizational skills are required.

Responsibilities

• Anticipates problems, critical issues and opportunities and acts accordingly.
• Arranges and schedules meetings, maintains calendars to minimize conflicts and ensure deliverables.
• Prepares executives for appointments by gathering materials and agendas.
• Handles sensitive information with discretion and professionalism.
• Develops executive communications and presentations using Word, PowerPoint, and Excel; creates summaries/minutes as needed.

Skills

Customer service

Communication skills

Planning & organization

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Phoenix Children's Hospital, Inc. is seeking an Executive Assistant to provide advanced administrative support to executives at the Vice President level.

You will ensure efficient data and information flow, meticulous scheduling, and professional service for internal and external visitors. The role involves organizing calendars, managing deadlines, preparing materials for meetings, handling confidential information, and supporting presentation development and communications.